Technical Maintenance Coordinator

1 week ago

Abu Dhabi, Abu Dhabi, United Arab Emirates oilandgas Full time
About Oil and Gas

We are a global energy leader with a world-class asset base. We are the dedicated and vital logistics arm for our company, providing mission critical and highly specialized services across our entire value chain. We also provide market-leading, cost-competitive maritime and logistics solutions to over 100 global customers and ship to more than 50 countries across the world.

We are driven to set the highest standards in shipping and maritime operations, pushing boundaries and pioneering new frontiers in sustainability. We are committed to delivering world-class solutions that are innovative and efficient, while always putting safety first.

Job Purpose

The purpose of this role is to plan, schedule and coordinate daily routine maintenance jobs to support effective operations of our assets. This includes assisting in a variety of team planning activities, carrying out the issue of relevant documentation of the various maintenance projects.

The successful candidate will support the Senior Engineer in day-to-day running of the team activities, HSE requirements, and ensure all completed work is correctly listed and coded, allocating costs to the correct cost centre.

Key Responsibilities
  • Assist the Senior Engineer in the development, administration, and control of the departments Capital & Operating budgets, assisting in the preparation of final budget submissions while providing ongoing assistance in the administration and coordination of all related activities to ensure they are carried out in compliance with the approved budgets and timelines.
  • Ensure all completed work is correctly listed and coded, allocating costs to the correct cost centre, receiving monthly budget reports from Finance, and preparing budget variance reports for internal discussion.
  • Assist in administering and controlling the Petty cash float of the department ensuring invoices and other necessary documents are in compliance with Company requirements and prepare Petty Cash statement to initiate reimbursement of float expenses as and when required.
  • Perform similar and related duties as assigned by Team Leader.
Assistance in Project Planning
  • Assist in the preparation of various charts, tables, presentations, and other materials and provide information for maintenance planning in order to support effective planning of resources.
  • Assist in carrying out broad based work activities planning, such as preparing schedules for various types of working activities in order to support optimum utilisation of resources and timely completion of tasks as per operational standards and specifications.
  • Assist in the analysis and development of materials specifications, detailed scope of work, technical specifications while following up on all material procurement in order to support successful execution of different services as per defined company standards.
  • Assist Maintenance Support in the preparation of technical documents for assigned procurement services and assist in the technical evaluations of contractors/suppliers during the tendering process to facilitate effective selection of contractors to suit facilities requirements.
System Management
  • Assist in the maintenance of our Quality Management System, participating in Internal and External Certification and Surveillance audit and implementing findings/observations for continuous improvement.
  • Assist in the identification and preparation of Work Instructions, use of control forms and update of records in compliance with Standards.
Material Management
  • Assist in the control of purchasing activities for maintenance/break down materials, monitor stock and usage levels of spares, consumables and materials to ensure that items are available to meet requirements and that usage is consistent with budgeted assumptions.
  • Assist in the preparation of Purchase/Works Service Requisitions to initiate purchases of Capital Equipment, Project Construction Materials, Spares and Contract Services based on requirement by the various sections within the department.
  • Obtain quotations from suppliers for required services, prepare single source forms and liaise with PSD on all material related issues to ensure adherence to quality standards and specifications.
  • Coordinate with warehouse unit to ensure the availability of all materials (stock items and non-stock items) required reserved/ordered by concerned Disciplines/Sections to execute the major overhaul as per defined timelines and standards.
  • Coordinate with various sections of the Asset Integrity Departments, prepare plan/schedule and follow up on the activities to facilitate timely completion.
  • Check the requirements of work orders raised by operation/area maintenance and schedule them as per the resources availability.
  • Participate in developing alternative ideas to improve the existing planning maintenance procedures and services, and provide inputs and suggestions for the continuous improvement.
  • Monitor daily job progress and issue reports whilst recommending plans for further improvement.
  • Prepare and review backlog reports and take necessary action to achieve a minimum level of backlog.
  • Arrange weekly meetings with project stakeholder representatives for discussing the weekly planned activities to address the issues & concerns and take proper measure to ensure the compliance of activities.
Requirements
  • Higher diploma in engineering or technical discipline or Technical Diploma.
  • 5-6 years of experience, in planning, scheduling, and coordinating, experience in projects preferably in Oil and Gas industry.
  • Proficiency in Computer Applications, essentially in a computerized planning program, database and spreadsheet applications. Knowledge of any Engineering Management Software essential.
  • 5 years' experience in planning, budget planning/costing experience in an industrial/service environment, preferably in the Gulf.
  • Very good skills in self-correspondences, presentation and report management.
  • Professionalism and integrity.
  • Excellent and proven interpersonal, verbal and written communications skills across cultural and company boundaries.
  • Ability to work under pressure and adjust quickly to changing priorities.
  • Proficiency with office computer equipment and software.
  • Able to understand, speak, read and write English fluently.
  • Strong people management skills.

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