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Maintenance Operations Coordinator
2 months ago
We are seeking a highly skilled Technical Support Coordinator to join our team at Al Madina Agencies & Services. The successful candidate will be responsible for providing technical and clerical support to the Maintenance Division, ensuring the smooth operation of our maintenance systems and processes.
Key Responsibilities- Scheduling and Updating: Ensure the scheduling and updating of the Daily Work Order Procedures, including preparing the Notification and Work Order System, issuing Daily, Weekly work lists, and Backlog Review requests.
- Coordination and Implementation: Coordinate the Division/Department objectives implementation process while monitoring its continual improvement in line with Line Manager's directives and objectives.
- Administrative Support: Oversee and coordinate the Division/Department Administrative activities, information sharing, and communication throughout the Division/Department, including monitoring incoming/outgoing correspondences and ensuring its proper sorting based on various subjects and categories.
- Document Preparation: Prepare a variety of documents such as invoices, draft reports, memos, letters, presentations, and statistics as required for the Line Manager.
- Record Keeping: Maintain copies of all documentation, keep all records/files up-to-date, with correspondence, action forms, and other related information.
- Budgeting and Planning: Assist and coordinate the preparation of the annual Budget (CAPEX/OPEX) & Five Year Business Plan under the Line Manager's supervision.
- SAP System Management: Check the input of Notifications and Work Orders to SAP and carry out amendments as necessary.
- Reporting and Distribution: Prepare the input, printing, and distribution of Maintenance Reports, Work Orders, and documents to Maintenance Engineers and Supervisors on a Daily and Weekly basis.
- Clerical and Technical Support: Provide clerical/technical support to Maintenance Job Officers in scheduling and updating of maintenance work orders and backlog reports and in raising maintenance requisitions and reservations.
- Suborders and Scaffolding: Assist in the formation of Suborders on existing work orders and ensure the issue of scaffolding numbers and the maintenance of the scaffold register.
- Modification Packages: Receive modification packages from Engineering & Technical Support Division, register Modification Number, circulate Modification files to the concerned Maintenance Engineers in both preliminary and final stages.
- Work Programs and Material Queries: Produce work programs for various maintenance-related jobs, plant shutdowns, and machine overhauls as requested by Maintenance Engineers, and maintain the material queries register for the maintenance Department.
- Reporting and Coordination: Coordinate and compile the Division/Department Reports, such as KPI measures, Minutes of Meetings, and follow-up on the Quality Objectives and their effective implementation.
- Corporate Reporting: Coordinate and compile Division/Department related input for Corporate reports ensuring accuracy and consistency of data.
- Actions and Follow-up: Follow up and update all actions using systems, Change Management, HSE Actions, Management Actions, Risk Management, and Agreements/Contracts related to the Division/Department.
- Technical Data Management: Collect, input, update, retrieve, and distribute technical data for use by relevant personnel using conventional and computer-aided techniques (Reliability Data Base, SAP, etc.) as required.
- Appraisals and Manual Updates: Coordinate annual appraisals for all personnel in the Division/Department, to meet deadlines for uploading assessment results, and maintain copies of employees' annual appraisal reports as required.
- Technical Assistance: Provide technical assistance and information to Term contractors/coordinators of the maintenance department.
- SAP System Updates: Update technical data in the SAP system, and coordinate with the IT department for all divisional IT requirements.
- Qualifications: Bachelor Degree.
- Experience and Knowledge: Minimum 5 years of experience in the Oil & Gas or Petrochemical Industry using SAP System and other relevant MS Office software systems for Maintenance planning and scheduling.
- Skills: Well versed with all MS office systems, Word, Excel, PowerPoint, etc., good report writing and letter drafting, basic knowledge in SAP and MS Project.
