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Project Coordinator

2 months ago

Dubai, Dubai, United Arab Emirates CHALHOUB Group Full time
About the Role

We are seeking a highly organized and detail-oriented Project Coordinator to join our team at CHALHOUB Group. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Office Management: Oversee the management of our office, including maintaining a well-organized and efficient workspace.
  • Calendar Management: Manage the General Manager's calendar, scheduling appointments and meetings, and ensuring timely follow-up on deadlines and important events.
  • Travel Arrangements: Arrange travel and accommodation for the ME General Manager as needed.
  • Meeting Coordination: Coordinate and prepare for meetings, including arranging meeting rooms, preparing agendas, taking notes, and distributing meeting materials.
  • Research and Reporting: Conduct research and prepare reports for the ME General Manager as required.
  • Confidentiality: Handle confidential information and maintain strict confidentiality at all times.
  • Event Planning: Organize events, including planning and executing company events, conferences, birthdays, welcoming new employees, seminars, etc.
  • Office Supplies and Equipment: Manage and maintain office supplies, equipment, and inventory.
  • New Team Member Onboarding: Welcome new team members, including setting up their workspace, computer, and other equipment.
  • Internal Communication: Work closely with the ME General Manager and HR Manager to develop and execute an internal communication strategy.
  • Content Creation: Craft compelling and engaging content for internal communications, including announcements, memos, presentations, articles, and other materials.
  • Project Supervision: Ad-hoc participation in transversal projects, including events, seminars, and in-store events.
  • HR Projects: Support HR projects and missions, including recruitment and employee onboarding.
Requirements
  • Education: Graduated from a business school or equivalent university.
  • Experience: One successful experience in project management (internship or employment contract).
  • Interest in the Industry: Interest in the watches and jewelry sector.
  • Communication Skills: Excellent communication skills and interpersonal skills.
  • Organizational Skills: Capacity for being organized and demanding.
  • Dynamic and Proactive: Dynamic, pro-active, and structured.