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Senior Administrative Manager

2 months ago

Sharjah, Sharjah, United Arab Emirates Al Fattan Properties Full time
Job Description:

In the role of Director of Administration at Al Fattan Properties, your responsibilities are pivotal. You'll be in charge of handling and coordinating all administrative tasks across the organization. Collaboration with different departments will be a key part of your job, helping to keep things running smoothly, improve processes, and create a productive workplace atmosphere. Your leadership and organizational abilities will play a crucial role in ensuring the administrative team functions effectively, all in support of the organization's overarching goals.

Key Responsibilities:
  • Develop and Implement Administrative Procedures: Create and implement administrative procedures and policies to enhance organizational efficiency and productivity.
  • Manage Administrative Team: Oversee and manage the daily operations of the administrative team, including supervising administrative staff, delegating tasks, and providing guidance and support.
  • Oversee Departments: Oversee all departments within the organization, ensuring seamless collaboration and communication.
  • Streamline Processes: Streamline administrative processes and systems to optimize workflow, minimize redundancy, and improve overall effectiveness.
  • Manage Budgets: Manage and monitor budgets, expenses, and purchasing activities to ensure cost-effectiveness and adherence to financial guidelines.
  • Employee Administration: Handle employee-related administrative tasks, including onboarding, offboarding, performance evaluations, and employee records management.
  • Policies and Compliance: Maintain and update organizational policies, ensuring compliance with legal and regulatory requirements.
  • Facilities and Services: Manage facilities and office services, including space planning, maintenance, and security.
  • Records Management: Implement and maintain records management systems to ensure efficient document storage, retrieval, and disposal.
  • Technology and IT: Oversee technology and IT infrastructure, ensuring effective utilization and troubleshooting of hardware and software systems.
Required Skills:
  • Strong Leadership: Strong leadership and management abilities, with the ability to motivate and inspire a team.
  • Organizational Skills: Excellent organizational and multitasking skills, with a keen attention to detail.
  • Problem-Solving: Exceptional problem-solving and decision-making skills, with the ability to think critically and strategically.
  • Communication: Excellent communication and interpersonal skills, with the ability to collaborate and build relationships with stakeholders at all levels.
  • Technical Skills: Proficient in using office productivity tools and software, including Microsoft Office Suite.
  • Financial Management: Knowledge of budgeting and financial management principles.
  • Human Resources: Familiarity with human resources practices and procedures.
  • Analytical Skills: Strong analytical and data-driven mindset, with the ability to analyze complex information and make data-based recommendations.
  • Adaptability: Ability to thrive in a fast-paced and dynamic environment, managing competing priorities and meeting deadlines.
  • Confidentiality: Strong ethical conduct and ability to handle confidential and sensitive information with discretion.
Required Qualifications:
  • Education: Bachelor's degree in Business Administration, Management, or a related field. A master's degree is preferred.
  • Experience: Proven experience in a senior administrative role, preferably in a managerial capacity.
  • Knowledge: Knowledge of organizational policies, procedures, and best practices.
  • Regulatory Compliance: Familiarity with legal and regulatory requirements related to administration and business operations.
  • Financial Management: Strong understanding of budgeting and financial management principles.
  • Administrative Systems: Experience in implementing and managing administrative systems and processes.
  • Human Resources: Knowledge of human resources practices and procedures.
  • Communication: Excellent written and verbal communication skills.
  • Technical Skills: Proficient in using office productivity tools and software.
  • Certifications: Professional certifications in administration or related areas are a plus.