Operations Coordinator

2 weeks ago


Abu Dhabi, Abu Dhabi, United Arab Emirates ADIB - Abu Dhabi Islamic Bank Full time
Job Description

Role: Operations Coordinator

Location: Abu Dhabi - HQ

ROLE PURPOSE:

Provide and supervise General Services administrative & operations support services either directly or through selected suppliers including but not limited Mailroom Management, Parking Management & Hospitality-Reception Services ensuring high quality and sustainable services aligned with ADIB's strategic goals and objectives.

Main Responsibilities:

  • Facilitate and coordinate the required services related to Mailroom, Parking, & Reception services.
  • Oversee daily Mailroom operations and reviewing/validating payables on weekly & monthly basis.
  • Supervise Reception's daily operations (HQ, JAFZA, Al Bateen offices).
  • Evaluate & facilitate ADIB parking access requests based on set eligibility criteria and ADIB Parking Rules & Regulations & maintaining parking records.
  • Prepare, review, verify and process all purchases, invoices or expenses for payments as well as maintaining expenditure records related to Mailroom, Parking, & Reception services.
  • Provide administrative support to the Head of General Service & Managers including drafting and typing letters, memos, and other documents.
  • Undertake General Office duties like drafting and sending letter on behalf of the department.
  • Review and verify documents and forms for accuracy, completeness, and conformance to applicable rules.
  • Monitor and control the selection, contracting and supervising supplies & services to the bank completeness and conformance to applicable rules.
  • Ensure timely delivery of required services to the end users while encouraging competition between the suppliers within ethical boundaries.
  • Ensure that quotes/ tender is called from selected supplier from Bank Approved Supplier List when requesting for quotations / opening tender.
  • Observe GS SOPs and PPs to deliver required tasks, services & reports.

Results Required:

  • Deal with all sections and branches with high cooperation.
  • To take up more responsibilities and discharge them effectively and efficiently.
  • Establish and maintain cooperative working relationships.
  • Prepares accurate and comprehensive reports and meeting deadlines.
  • To insure all the task handled or received been completed successfully.
  • Perform secretarial functions, including drafting and typing letters, memos and other documents.


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