Operations Coordinator
2 weeks ago
Role: Operations Coordinator
Location: Abu Dhabi - HQ
ROLE PURPOSE:
Provide and supervise General Services administrative & operations support services either directly or through selected suppliers including but not limited Mailroom Management, Parking Management & Hospitality-Reception Services ensuring high quality and sustainable services aligned with ADIB's strategic goals and objectives.
Main Responsibilities:
- Facilitate and coordinate the required services related to Mailroom, Parking, & Reception services.
- Oversee daily Mailroom operations and reviewing/validating payables on weekly & monthly basis.
- Supervise Reception's daily operations (HQ, JAFZA, Al Bateen offices).
- Evaluate & facilitate ADIB parking access requests based on set eligibility criteria and ADIB Parking Rules & Regulations & maintaining parking records.
- Prepare, review, verify and process all purchases, invoices or expenses for payments as well as maintaining expenditure records related to Mailroom, Parking, & Reception services.
- Provide administrative support to the Head of General Service & Managers including drafting and typing letters, memos, and other documents.
- Undertake General Office duties like drafting and sending letter on behalf of the department.
- Review and verify documents and forms for accuracy, completeness, and conformance to applicable rules.
- Monitor and control the selection, contracting and supervising supplies & services to the bank completeness and conformance to applicable rules.
- Ensure timely delivery of required services to the end users while encouraging competition between the suppliers within ethical boundaries.
- Ensure that quotes/ tender is called from selected supplier from Bank Approved Supplier List when requesting for quotations / opening tender.
- Observe GS SOPs and PPs to deliver required tasks, services & reports.
Results Required:
- Deal with all sections and branches with high cooperation.
- To take up more responsibilities and discharge them effectively and efficiently.
- Establish and maintain cooperative working relationships.
- Prepares accurate and comprehensive reports and meeting deadlines.
- To insure all the task handled or received been completed successfully.
- Perform secretarial functions, including drafting and typing letters, memos and other documents.
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