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Document Control Specialist

2 months ago

Abu Dhabi, Abu Dhabi, United Arab Emirates GHD Full time
Document Controller Job Description

GHD is seeking a skilled Document Controller to join our team. As a Document Controller, you will play a critical role in ensuring the smooth operation of our document management processes.

Key Responsibilities:
  • Document Initiation and Tracking: Initiate and manage the documentation protocol at project start, working closely with the Project Manager/Resident Engineer to ensure timely and accurate documentation.
  • Correspondence and Reporting: Prepare correspondence for the project and construction management team, including flowcharts, draft letters, and meeting minutes.
  • Document Management: Lead the tracking and monitoring of documents using standard document management programs, registering documents, maintaining databases, and producing logs, transmittals, and reports as required.
  • Document Processing: Process one or more document types through all procedural steps in accordance with well-defined procedures and guidelines, ensuring that pre-established document control requirements are met.
  • Document Distribution and Archiving: Maintain an established data distribution system and schedule for the assigned project, expediting review, signature approval, and release of supplier and internally produced documents.
  • Support and Training: Assist junior document control staff to ensure effective implementation of project-specific procedures and provide training as needed.
  • Quality and Compliance: Ensure that reference materials (codes and contract documents) are accurately maintained in the Technical Library and perform other responsibilities associated with this position as may be appropriate.

GHD is an equal opportunities employer and welcomes applications from diverse candidates. If you are a motivated and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity.