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Administrative Manager

1 week ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Bybit Full time
Job Summary

We are seeking a highly organized and proactive Administrative Manager to oversee all aspects of office administration and procurement. This individual will be responsible for ensuring a safe, efficient, and positive work environment, managing vendor relationships, coordinating facilities, and handling procurement processes end-to-end.

Main Responsibilities
  • Administrative Management
  • Ensure smooth office operations and upkeep, including cleanliness, reception services, mail distribution, and general workspace organization.
  • Maintain office policies and procedures to optimize workflow and resource utilization.
  • Employee Services (Onboarding/Offboarding & Engagement)
  • Manage and coordinate the onboarding/offboarding processes, including required documentation, equipment, and orientation.
  • Plan and execute employee engagement events, team-building activities, and internal meetings to foster a positive and collaborative work environment.
Facilities & Resources Management
  • Facilities Management
  • Coordinate with building management for maintenance, repairs, and other property-related matters.
  • Implement and maintain standardized facilities management procedures, including electricals, door security, cleaning schedules, lease management, and safety guidelines.
  • Office Supplies & Equipment
  • Monitor inventory levels of office supplies (stationery, pantry items, etc.) and ensure timely procurement and distribution.
  • Manage office equipment lifecycle, including acquisition, maintenance, and disposal, to support business needs.
Key Qualifications and Skills
  • Education & Experience
  • Bachelor's degree or equivalent in Business Administration, Management, or a related field.
  • Proven experience in administrative, facilities, or procurement roles, preferably in a managerial capacity.
  • Technical & Soft Skills
  • Strong negotiation and vendor management skills.
  • Excellent organizational and multitasking abilities, with keen attention to detail.