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Senior Business Operations Associate

2 months ago

Sharjah, Sharjah, United Arab Emirates مبادرة بيرل Full time
About the Role

Mission-driven organization مبادرة بيرل is seeking a highly motivated Senior Business Services Associate to provide critical support to the Business Services department. The ideal candidate will possess a strong background in accounting principles and have the flexibility to perform a range of business service-related tasks.

Key Responsibilities
  • Accounting and Finance
    • Post and process journal entries to ensure accurate financial records.
    • Update accounts payable and perform reconciliations to ensure timely payments.
    • Prepare and send AR invoices to partners.
    • Maintain follow-ups for AR invoices and ensure all outstanding invoices are collected.
    • Assist in the preparation of balance sheets, income statements, and other financial statements according to legal and company guidelines.
    • Prepare expenses, payrolls, and monthly payments for processing.
    • Update financial data in databases to ensure accuracy and availability.
    • Prepare and submit weekly and monthly reports (P&L before and after allocations and by class).
    • Prepare monthly cost allocations based on programs.
    • Prepare Trial Balance reconciliations, monthly transactions, etc.
    • Prepare Programme records and reconciliations.
    • Assist with the preparation of End of Grant reports and Programme Budgets for programs like Siemens, BMGF, and NAMA.
    • Manage the Annual Audit for PI and interim audit for specific programs.
    • Assist in the preparation of annual budgets and cash flow projections.
  • Administration and IT
    • Manage software renewals and subscriptions.
    • Maintain Salesforce and other IT software, creating access for employees and new joiners.
    • Manage and create timesheets for employees.
    • Maintain IT hardware and coordinate with Crescent IT for new employee setup.
    • Manage Leave forms, employee leave requests, and obtain approvals.
    • Maintain Etisalat phone subscriptions and ensure they are up to date.
    • Maintain PI Website.
    • Prepare Minutes of Meeting for all governance meetings.
  • Human Resources
    • Assist with posting job ads for open positions and collecting resumes.
    • Shortlist candidates and conduct initial informational interviews.
    • Coordinate communication with candidates and schedule interviews.
    • Coordinate Intern hiring.
    • Set up for new joiners (IT and office setup).
    • Assist with the preparation of company policies and procedures.
    • Setup and administration of SuccessFactors for employee performance evaluation.
    • Process visa applications, cancellations, ID applications, and create contracts based on SRTIP regulations.
    • Liaison with SRTIP for any other matters.
    Requirements
    • Proven accounting experience with excellent organizing abilities.
    • Proven experience as an HR assistant, staff assistant, or relevant human resources/administrative role.
    • Basic knowledge of the UAE labour laws.
    • Good with numbers and figures, possessing analytical acumen.
    • Highly proficient with Quickbooks.
    • Good understanding of accounting and financial reporting principles and practices, including IFRS.
    • Ability to complete simultaneous tasks in a high-pressure environment – to deadline and budget.
    • Excellent knowledge of MS Office and familiarity with relevant computer software.
    • Advanced proficiency in Microsoft Excel.
    • Qualifications (ACA, ACCA, CPA, or CIMA) are preferable.
    • A flexible, supportive, and positive team player.
    • Excellent data presentation skills and ability to write clearly and concisely.
    How to Apply

Please submit a cover letter and resume to the relevant contact person with the job title in the subject line.