Logistics Coordinator Lead

5 days ago


Dubai, Dubai, United Arab Emirates DSV - Global Transport and Logistics Full time

At DSV - Global Transport and Logistics, we are seeking an experienced Logistics Coordinator to join our team. The successful candidate will be responsible for coordinating logistics operations, managing drivers, and ensuring compliance with company policies and procedures.

The ideal candidate will have 5 years of experience in Oil & Gas, with a mechanical background, and excellent communication skills. They will also possess organization and coordination skills, as well as proficiency in MS Office, particularly Excel and PowerPoint.

In this role, you will be responsible for:

  1. Drivers Management:
  • Follow up on passes and documents validity for equipment and operators.
  • Update staff information and contact updates.
  • Arrange accommodation and travel planning for drivers.
  • Evaluate site conditions and ensure operators' suitability.
  • Arrange drivers' PPEs.
  • Ensure all trainings are conducted according to requirements.
Rotations Planning:
  1. Organize technical, safety, and practical training for new offshore employees and drivers.
  2. Provide monthly reporting of project/personnel rotation and activities to operations manager.
  3. Plan sporadic offshore rotation trips, adjusting tasks based on project needs.
  4. Coordinate leave planning and travel history tracking for all operators on the island, adhering to internal HR and site requirements.

Maintenance Coordination:

  1. Ensure subcontractors respond promptly to maintenance requests.
  2. Cooperate with subcontractors for on-time deliveries of spare parts and equipment replacements in case of failure.
  3. Lead meetings to review completed maintenance work (daily/weekly/routine) and finalize next tasks.
  4. Prepare purchase orders for upcoming maintenance activities, one month in advance, ensuring accurate estimates.
  5. Summarize and report all work done to the Operations manager.
  6. Maintain a cost ledger for planned and upcoming work, including estimated or actual costs.
  7. Broker positive relationships with contractors.
  8. Adhere to Line Manager and/or QHSE Manager/Assistant QHSE Manager & Senior QHSE Supervisor instructions, aligning with policies and guidelines.
  9. Report hazardous conditions to immediate supervisors or department managers and warn other employees for their safety.
  10. Monitor spare parts shipping to the island.
  11. Prepare DN for shipped items and consignment for demobilized equipment from sites.

Reporting:

  1. Update project trackers to keep track of all operations:
  • Master sheet
  • Operators sheet
  • Equipment tracker
  • Purchase Orders tracker
  • Invoice Trackers
  • Accruals and profit trackers
  1. Provide regularly updated reports to the operations manager on implementation status against project goals and objectives:
  • Monthly Maintenance Report (daily, biweekly, and routine maintenance with actual dates)
  • LPOs and expenses against maintenance due Report
  • Maintenance due report
  • Monthly Rotations report
  • Improvement: Work in our internal Programs development
  • Ensure project profitability and KPI achievement.

Systems and Applications:

  1. Optima Application
  2. IVMS tracking system application
  3. Propose improvement suggestions/opportunities, risk-reducing and corrective actions.

HSE:

  1. Comply with Client's and Company HSE objectives and KPIs.
  2. Collaborate with Internal HSE manager to provide input and reporting if required.
  3. Report incidents that may cause personnel injury, damage to the environment, or property harm.
  4. Ensure corrective actions for remarks following inspection reports raised by end users.
  5. Foster safety awareness.
  6. Collect MSDS for equipment received from suppliers and store properly upon HSE coordinator advice.
  7. Participate in incident investigation and reporting.
  8. Develop audit plans.

Onshore Responsibilities:

  1. Prepare client timesheets.
  2. Suppliers Timesheets: Confirm with suppliers after client confirmation.
  3. Invoicing: Forward approved timesheets to finance team for PI creation and follow-up on due Purchase orders by end user.
  4. Create Jobs for Equipment Rental of the Month by 25th of each Month.
  5. Calculate and book accruals in created Jobs.
  6. Follow-up on Invoices for Mont KPI to receive by maximum 15th of the following month.
  7. Compare Invoice amount with contract rates and approved timesheets.
  8. Raise received invoices in the system.
  9. Arrange Purchase Orders for additional equipment.


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