Logistics Coordinator Expert

3 days ago


Dubai, Dubai, United Arab Emirates DSV - Global Transport and Logistics Full time
Job Overview

We are seeking an experienced Logistics Coordinator to join our team in the Offshore department. As a key member of our logistics operations, you will be responsible for coordinating transportation, managing drivers, and ensuring seamless project execution.

Your primary focus will be on:

  • Drivers Management:
  • Verify equipment and operator documentation validity.
  • Update staff information and contact details.
  • Plan accommodation and travel arrangements for drivers.
  • Evaluate site conditions for new operators.
  • Arrange necessary Personal Protective Equipment (PPE) for drivers.
  • Organize required training sessions.

Rotations Planning:

Coordinate technical, safety, and practical training for new offshore employees and drivers.Prepare monthly reports on project/personnel rotation and activities for the Operations Manager.Participate in sporadic offshore rotation trips, adapting tasks according to project needs.Manage leave planning and track travel history for all operators on the island.

Maintenance Coordination:

Ensure timely maintenance and repair responses from subcontractors.Coordinate with subcontractors for on-time deliveries of spare parts and equipment replacements.Lead meetings to review completed maintenance work, finalize upcoming tasks, and plan purchase orders.Estimate accurate costs for maintenance activities and create requisitions for unplanned work.Compile and report on completed work to the Operations Manager.Maintain a cost ledger for all work, including estimated or actual costs.Foster positive relationships with contractors.Comply with instructions from Line Managers, QHSE Managers, and Senior QHSE Supervisors, adhering to policies and guidelines.Report any hazardous conditions to supervisors or department managers, warning other employees for their safety.Monitor spare part shipments to the island.Prepare demobilization notifications for shipped items and consignments.

Reporting:

Update project trackers to maintain a comprehensive overview of operations.Provide regular reports to the Operations Manager on implementation progress against project goals and objectives.
  • Monthly Maintenance Report (including daily, biweekly, and routine maintenance schedules).
  • LPOs and expenses against maintenance due Report.
  • Maintenance Due Report.
  • Monthly Rotations Report.
  • Improvement: Work within internal programs development.
  • Ensure achievement of project profitability and KPIs.

Systems and Applications:

Optima Application.IVMS Tracking System Application.Pose improvement suggestions, opportunities, risk reduction, and corrective actions.

HSE:

Achieve Client's and Company HSE objectives and KPIs.Coordinate with Internal HSE Manager for input and reporting as needed.Report incidents that may cause personnel injury, environmental damage, or property damage.Implement corrective actions following inspection reports.Guarantee safety awareness.Collect MSDS for received equipment and ensure proper storage conditions upon HSE coordinator advice.Participate in incident investigations and reporting.Prepare audit plans.

Onshore:

Prepare client timesheets.Confirm supplier timesheets upon client confirmation.Invoice creation: Forward approved timesheets to the finance team and follow up on due Purchase Orders.Create jobs for equipment rental by the 25th of each month.Calculate and book accruals in created jobs.Track invoices for the month and aim to receive them by the 15th of the following month.Compare invoice amounts with contract rates and approved timesheets.Raise received invoices in the system.Issue Purchase Orders for additional equipment.

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