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Facilities Operations Specialist
3 months ago
The Facilities Operations Specialist will be responsible for overseeing the daily operations of our facilities, ensuring a seamless working environment for all staff members.
Key Responsibilities- Daily Facilities Management: Address and manage daily requests from employees regarding equipment repairs and special orders.
- Equipment Maintenance: Ensure the functionality of office equipment through preventive maintenance, troubleshooting issues, coordinating repairs, and monitoring equipment performance.
- Inventory Control: Schedule regular disposals and maintain precise inventory records of assets, conducting counts as necessary.
- Systems Oversight: Maintain essential office systems and equipment, including audiovisual tools in meeting rooms, HVAC systems, and alarm systems.
- Vendor Relations: Establish and nurture effective working relationships with property managers, building contractors, and selected facilities service providers. Oversee and maintain office documentation.
- Project Management: Lead and execute projects related to the Dubai Office, collaborating with local governing bodies.
- Administrative Coordination: Plan and coordinate administrative tasks, including managing office reception during staff absences.
- Space Management: Oversee the allocation of office space and plant resources.
- Additional Duties: Perform other administrative tasks as assigned by the Corporate Services Manager.
- License Coordination: Liaise with relevant authorities for license renewals and other necessary processes.
- Minimum of 4 years of experience in a related role.
- Ability to work independently and make informed decisions.
- Strong organizational skills with a sense of urgency and the ability to prioritize tasks effectively.
- Proficient in Microsoft Excel, Word, and PowerPoint.