Office Support Professional
7 days ago
This exciting opportunity has arisen for a skilled Receptionist & Admin Executive to join our team at Zahrawi Group in Abu Dhabi.
Responsibilities:
- Provide exceptional customer service by welcoming visitors and directing them to the right place.
- Handle all incoming telephone calls, determine the purpose, and forward the call to concerned personnel as needed.
- Manage the reception email address and direct and prioritize tasks accordingly.
- Maintain international phone logs, staff files, contract & agreement files, and update them frequently.
Administrative Tasks:
- Maintain meeting room schedules and arrange bookings based on importance and capacity.
- Manage third-party suppliers, including access and scope of work completion.
- Process Hotel Credit Applications, forms, and documents requiring Zahrawi information and signatures from approvers.
- Keep scanned records of important contracts and agreements sent to or received at Abu Dhabi office.
- Conduct regular office inspections to maintain cleanliness, organization, and functionality.
- Assist and supervise document filing and distribution to ensure proper completion by the office assistant.
- During the office assistant's absence, be responsible for documents and non-documents sent with drivers to the office and warehouse, and follow up with the admin team to ensure receipt.
Coordination Tasks:
- Email scanned copies of cheques and receipt vouchers to the finance department.
- Coordinate with sales coordinators for tenders.
- Address technical issues with the IT department and ensure all connections run smoothly in the office.
- Support and assist sales and service divisions with scanning, printing, finding LPOs, contracts, and agreements, and arrange staff files and meetings.
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