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Payroll Manager

2 months ago

Dubai, Dubai, United Arab Emirates Accor Full time
Job Summary

We are seeking a highly skilled Payroll Manager to join our team at Accor. The successful candidate will be responsible for the administration and operation of the monthly Payroll Cycle and administration.

Key Responsibilities
  • Payroll Administration: Cross-check attendance submissions, leaves management, time-off, application of earnings, deductions, status changes, and monthly payroll posting in line with established SOPs, policies, and procedures.
  • Payroll Reporting: Prepare and analyze periodic payroll reports, payroll schedules, and payroll-related journal entries.
  • Payroll Data Management: Create routine and customized reports, manage payroll interfaces, and review payroll reports and timesheets for discrepancies prior to processing payroll transactions.
  • Employee Support: Respond to payroll queries from employees and update payroll records by reviewing and approving changes in exemptions, insurance coverage, earnings, deductions, job titles, and department/division transfers.
  • Salary Payment: Prepare and coordinate timely salary payment, banks, cheques, and other needed documents.
  • Payroll Data Gathering: Gather all required payroll data, including timesheets, benefits information, and other relevant documents, and regularly update the data, track down missing timesheets in a timely manner, and resolve any issues with timesheets and other payroll data.
  • Payroll Adjustments: Issue and record adjustments to pay related to previous errors or retroactive increases.
  • Service Charge Distribution: Coordinate with the Food and Beverage department and Finance department on the accrued cash tips for distribution and ensure a fair and equal distribution of service charge to eligible employees as per Service Charge policy.
  • Final Settlement: Ensure accurate calculation and timely payment of all final settlements on receipt of required documents.
  • Exit Formalities: Verify the completion of all requirements for exit formalities, such as acceptance, visa cancellation, clearance, exit interview, and check list, before the payment is transferred to the employee's bank account.
  • Colleague Documentation: Verify and submit various colleague documentation for further approval, as per the approval matrix, including vacation requests, final settlements, change of status, air ticket LPOs, HR action forms, etc.
  • Payroll System Updates: Update the payroll system with colleague bank information prior to salary processing.
  • Payroll Reporting and Journal Vouchers: Prepare all payroll reports and journal vouchers as per the standards.
Requirements
  • Experience: Minimum 2 years of experience in a similar position.
  • Skills: Proficient in Bayan HRMS, MS Office applications, and Sun System.
  • Cultural Awareness: Strong multicultural awareness and ability to work with people from diverse cultures.
  • Time Management and Communication: Excellent time management and communication skills, flexible working hours, ability to work in a fast-paced, high-pressure environment.
  • Knowledge of Labour Law: Strong knowledge of UAE Labour law and ability to work independently managing priorities.