Personal Assistant to Principal
4 days ago
Job Overview:
We are seeking a highly skilled and experienced Executive Support Specialist to join our family office team. The ideal candidate will have a proven track record of providing exceptional administrative support to high-net-worth individuals and families.
The successful candidate will be responsible for managing complex schedules, coordinating travel arrangements, and maintaining confidentiality in managing sensitive personal and business information.
This is a unique opportunity to join a dynamic and luxurious family office environment, where you will have the chance to develop your skills and experience working with high-end clients.
Key Responsibilities:
- Provide high-level administrative support to the principal(s) of the family office.
- Manage complex calendars for the stakeholders, scheduling meetings, appointments, and events.
- Liaise with luxury service providers, venues, and suppliers to meet the family's needs for personal and business events.
- Prepare and organize documents, presentations, and reports for meetings with family members, business partners, and other stakeholders.
- Efficiently manage the CEO's email inbox, prioritize urgent messages, filter and organize emails, and draft timely responses when needed.
Requirements:
- Proven experience as an Executive Assistant or Personal Assistant, ideally in a high-net-worth environment or with luxury service providers.
- Previous experience in managing luxury services such as private jets, luxury travel, and exclusive events.
- Strong knowledge of calendar management tools, office software (Microsoft Office, etc.), and virtual communication platforms.
- Ability to maintain confidentiality and manage sensitive information with discretion.
- Excellent communication skills, both written and verbal, with the ability to liaise with high-level individuals.
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