Human Capital Operations Coordinator
6 days ago
Job Overview
The Human Capital Operations Coordinator will play a vital role in providing comprehensive administrative support to the IMEA Human Capital Operations team.
Key Responsibilities
Administrative Support: Provide extensive administrative support to the HC division, including record-keeping, hiring approval processes, and maintaining organized filing systems.
Benefits Processing: Assist in processing insurance and other employee benefits, including the addition and deletion of employees. Review benefit records at year-end reconciliation to ensure accuracy.
Internal Tracking: Maintain and update internal time off trackers for vacation, sick leaves, and employee exits. Ensure accurate and up-to-date records.
Document Issuance: Prepare and issue employee-related documents, such as Salary Certificates, Employment Certificates, pay slips, Employment Contracts, and Income Statements.
Audit Assistance: Provide assistance during internal and external audits, ensuring that all required HC records and documents are readily available and compliant with regulations.
Vendor Liaison: Collaborate with benefit vendors and external partners, ensuring smooth communication and support for employees in accessing their benefits.
Onboarding and Offboarding: Assist in the onboarding and offboarding processes, including preparing and connecting with new hires, and scheduling inductions. Schedule exit interviews and assist with issuing relevant paperwork.
Data Maintenance: Maintain and update employee records and databases, ensuring data accuracy and integrity.
Compliance: Stay updated on HC regulations and compliance requirements, assisting in ensuring the organization's adherence to all relevant laws and policies.
Ad Hoc Tasks: Support the HC team with various ad hoc tasks as needed, contributing to the evolving needs of the department.
Requirements
Bachelor's degree in human resources, Business Administration, or a related field (or equivalent experience).
3+ years of experience working in a similar role.
Experience in financial services, management consultancy and/or a professional services environment is a plus.
Essential Skills and Attributes
Professional, proactive, and collaborative.
Positive attitude, sense of fun is collegial and friendly.
Highly organized and detail-oriented yet operates well within a team.
Excellent communicator – able to deal effectively with people at all levels across a multicultural environment.
Ability to manage a heavy work volume and meet deadlines in an extremely fast-paced environment.
Ability to handle sensitive information with discretion and maintain confidentiality.
Knowledge of HR practices and benefits administration is a plus.
Ability to work collaboratively and adapt to changing priorities.
Strong problem-solving and time management skills.
Technical Requirements
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook.
Strong command of English (written and verbal).
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