Administrative Support Specialist

1 day ago


Dubai, Dubai, United Arab Emirates ES Dubai Full time

At ES Dubai, we are seeking a highly skilled and experienced Administrative Support Specialist to join our team as an Executive Assistant to the CEO. As a key member of our organization, you will be responsible for providing exceptional administrative support to our CEO, ensuring the efficient operation of the executive office.

The ideal candidate will possess a high level of professionalism, discretion, and organizational skills, with the ability to handle confidential information with care. Key responsibilities include calendar management, communication, travel arrangements, meeting support, confidentiality, office management, project assistance, event coordination, and prioritization.

We require a Bachelor's degree in a relevant field, although it is not always necessary. Proven experience as an executive assistant or in a similar role is essential. You must have exceptional organizational and time-management skills, excellent written and verbal communication skills, proficiency in using office software, strong problem-solving abilities, attention to detail, and flexibility to work independently and proactively.

  • Key Responsibilities:
  • Calendar Management: Manage the CEO's schedule, including scheduling meetings, appointments, and travel arrangements.
  • Communication: Act as a primary point of contact between the CEO and internal/external stakeholders.
  • Travel Arrangements: Coordinate and book travel arrangements, accommodations, and itineraries for the CEO.
  • Meeting Support: Prepare agendas, documents, and materials for meetings attended by the CEO.
  • Confidentiality: Handle sensitive and confidential information with discretion and professionalism.
  • Office Management: Maintain the CEO's office, ensuring it is organized, well-stocked, and functional.
  • Project Assistance: Assist the CEO in various projects, including research, data analysis, and special initiatives.
  • Event Coordination: Assist in planning and organizing company events, conferences, and board meetings.
  • Prioritization: Help the CEO prioritize tasks and manage time effectively.
  • Administrative Support: Perform general administrative tasks such as filing, expense tracking, and managing correspondence.


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