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Facilities Management Specialist

2 months ago

Abu Dhabi, Abu Dhabi, United Arab Emirates TECCODD Full time
Job Title: Property & Facility Manager _ Emiratisation

At TECCODD, we are seeking a highly skilled Property & Facility Manager to join our team. As a key member of our facilities management team, you will be responsible for the effective management of our properties, ensuring they are consistently maintained, functional, and appealing to the market.

Key Responsibilities:
  • Facilities Management Operations: Develop and implement strategies for the effective management of properties, including facilities management operations, planning, and procedures.
  • Performance Coordination: Monitor and improve performance across all soft and hard services provided, ensuring adherence to safety regulations and health and safety standards.
  • Budget Forecasting: Forecast and manage annual budgets for properties to improve profitability, identifying opportunities to reduce operational costs and achieve maximum value for money.
  • Cost Reduction: Implement cost-saving initiatives and ensure properties are consistently maintained, functional, and appealing to the market.
  • Safety Compliance: Ensure adherence to safety regulations through frequent inspections and enforcement of health and safety standards.
  • Property Maintenance: Ensure properties are consistently maintained, functional, and appealing to the market, including regular and emergency maintenance.
  • Central Services Management: Direct essential services such as reception, security, maintenance, cleaning, waste disposal, and recycling.
  • Maintenance Scheduling: Schedule and oversee regular and emergency maintenance for properties.
  • Investment Evaluation: Assess and determine the investment potential of new acquisitions, including evaluating suitability and availability.
Facilities Management:
  • Occupancy Management: Maintain a 100% occupancy rate across all properties, ensuring properties are consistently maintained, functional, and appealing to the market.
  • Tender and Contract Management: Produce tenders, RFPs, and contracts for services and materials, negotiating terms and managing contractor relationships.
  • Project Management: Supervise and project manage contractor work until completion, addressing any deficiencies.
  • Staff Supervision: Oversee contractor staff and in-house facilities staff, monitoring performance and implementing improvements.
  • Tenant Relations: Respond effectively to tenant concerns and resolve technical issues promptly.
  • Reporting: Prepare and submit monthly operational reports for various properties.
  • Emergency Response: Address and manage urgent issues and emergencies as they arise.
  • Asset Management: Maintain an accurate assets system for furniture and equipment across properties.
Competencies:
  • Interpersonal and Communication Skills: Strong ability to interact effectively with stakeholders and manage relationships.
  • Networking and Relationship Building: Skilled in developing and maintaining professional relationships.
  • Stakeholders Management: Ability to manage and align various stakeholder interests.
  • Planning and Organizing: Proficient in organizing and executing plans effectively.
  • Project Management: Experienced in managing projects from inception to completion.
  • Basic Financial Management: Understanding of financial principles related to property management.
  • Basic Contracts Management: Knowledgeable in contract management practices.
Qualifications and Experience:
  • Education: Bachelor's degree in Engineering (preferably Electrical, Mechanical, or Civil).
  • Certifications: Preferably Certified Facility Manager (CFM) or equivalent.
  • Experience: Minimum of 8 years in a Facilities Management role with a solid understanding of building systems and regulations.
  • Technical Knowledge: Sound technical knowledge of building systems and facilities management concepts.
  • Software Skills: Proficient in common office software and CAD applications.
Interactions:
  • Internal: Collaborate with support functions, finance and accounts, and legal teams.
  • External: Engage with vendors, clients/tenants, community and master developers, and their management teams and contractors.