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Data Entry Coordinator

2 months ago

Dubai, Dubai, United Arab Emirates Combuzz HR Solutions Full time
Job Title: Data Entry/Supplier Coordinator

We are seeking a highly organized and detail-oriented Data Entry/Supplier Coordinator to join our team at Combuzz HR Solutions. This role is ideal for someone who is proficient in Excel, has excellent communication skills, and is able to manage relationships with suppliers effectively.

Key Responsibilities:
  • Data Entry:
    • Accurately input and maintain data in Excel spreadsheets and company databases.
    • Regularly update records, ensuring all supplier-related data is current and correct.
    • Organize and manage large volumes of data with high attention to detail.
  • Supplier Coordination:
    • Act as the primary point of contact for suppliers, maintaining strong professional relationships.
    • Track orders, delivery schedules, and ensure timely follow-up on outstanding issues.
    • Coordinate with suppliers to obtain quotes, confirm orders, and resolve any discrepancies.
  • Process Management:
    • Follow company procedures and ensure compliance with internal workflows.
    • Identify any process inefficiencies and suggest improvements.
    • Assist with the coordination of supplier meetings and communications.
  • Reporting:
    • Prepare weekly/monthly reports for internal stakeholders, summarizing supplier performance and outstanding issues.
    • Analyze data and provide insights into trends or potential issues with supplier management.
  • Internal Collaboration:
    • Work closely with other departments (e.g., purchasing, logistics, finance) to ensure smooth operations.
    • Support internal teams by providing administrative assistance as needed.
Qualifications and Skills:
  • Proficient in Excel: Ability to use advanced formulas (e.g., VLOOKUP, pivot tables) and handle large datasets.
  • Excellent Communication Skills: Both written and verbal, with the ability to liaise effectively with internal teams and external suppliers.
  • Organized and Detail-Oriented: Strong organizational skills and a keen eye for detail in data entry and supplier coordination.
  • Problem-Solving Skills: Proactive approach in resolving issues and streamlining processes.
  • Ability to Follow Processes: Demonstrated ability to adhere to structured workflows and company policies.
  • Experience in a similar data entry or coordination role is a plus.
  • Familiarity with procurement and supplier management systems is desirable but not essential.
Potential for Growth:

This role offers growth opportunities within the company, with the possibility of transitioning into an administrative role where responsibilities will expand to include broader office management and internal coordination.