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Administrative Coordinator

2 months ago

Dubai, Dubai, United Arab Emirates Careers International Full time
Key Responsibilities

As an Administrative Coordinator - Project Management with Careers International, you will be responsible for managing day-to-day project-related documents, including contracts, design plans, permits, and invoices. This will involve:

  1. Document Management: Ensure all project-related documents are accurately recorded and easily accessible.
  2. Project Coordination: Coordinate project timelines, ensuring key milestones and deadlines are met.
  3. Communication: Schedule meetings with clients, contractors, suppliers, and internal teams to facilitate effective communication.
  4. Site Management: Organize site visits and inspections, ensuring all parties are informed and prepared.
  5. Procurement: Assist in the procurement process by obtaining quotes, placing orders, and tracking deliveries of materials and supplies.
  6. Contract Management: Manage contracts with suppliers, ensuring compliance with terms and conditions.
  7. Client Relations: Act as the point of contact for clients, providing updates on project progress and addressing any concerns or inquiries.
  8. Reporting: Prepare and send out project reports, status updates, and other communications to clients and stakeholders.
  9. Administrative Support: Provide administrative support to project managers, designers, and site supervisors as needed.