HR Communication Specialist

1 day ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Total Energies Full time
Job Summary

We are seeking a skilled HR Communication Specialist to join our team. In this role, you will be responsible for supporting the HR team in drafting all communications pertaining to HR topics, ensuring timely reminders, and developing calendar tracks for public holidays.

About the Role

The successful candidate will have 3-5 years of experience in handling HR communications, recruitments, and training-related processes, project management, and administration activities. They should possess excellent communication and presentation skills, analytical and numerical accuracy, and self-motivation. The ideal candidate will also have proficiency in MS Office tools, including Excel, Word, PowerPoint, and Outlook. Additionally, they should be fluent in English and Hindi languages.

Key Responsibilities

Support the team in drafting all communications pertaining to HR topics for all campaigns and general administration;
Ensure sending timely reminders when communications reflect deadlines;
Develop Calendar tracks for all public holidays with reference to UAE and Qatar;
Support the HR team on all Company related events in terms of communication/coordination such as Employee Engagement, long-service awards, TUS collaborated events, internal communication actions, and all other HR events/Townhall management;
Coordinate the on-boarding process alongwith BO team;
Provide support on local administration including Exit formalities as and when required;
Communicate all TD Campaigns and support in drafting/communicating in Hindi language;
Closely work with the Talent Developer on areas of Talent Development for TEMME, TELBU, and TEMQ;
Coordinating the Inductions for all new joiners (internal/external) alongwith the HR Coordinator; evaluation form to be completed with all pending areas;
Support on the HR dashboards and other reports as and when required;
Participate in interview process, training confirmations on front line coordination along with the TD;
Draft all communications pertaining to the TD scope: New joiners and trainings;
Provide support on creating the ITP file with Codes and updated cost;
Support on tracking all updated and validated Job descriptions;
Updating the organization charts on a quarterly basis and/or when required;
Updating the documents pertaining to Audit checks for ISO and Maestro while coordinating with HR Back Office team;
Regular update of recruitment/mobility tracker alongwith the TD and BO team;
Project: Employees updated resumes to be coordinated and managed for upload in HR4U;
Ensure all vendor checks are in place with reference to compliance/due diligence under recruitments and trainings alongwith BO team;

Accountabilities

HSSEQ Objectives:
  • Strict adherence and compliance towards Group QHSE policy with high Quality of QHSE performance and complying with affiliate's QHSE Policy, Procedures & specific rules & regulations applicable to the area of activity at all time.
  • Participate in the training program to acquire QHSE knowledge and impart this training to colleagues as and when required by Management.
  • Reporting of near misses, incidents, hazards & injuries to line Manager within the time frame as required by Quality, HSE, Energy policies and Manuals.
  • Participate in the Investigation and analysis of incidents as and when required.
  • Comply with LIGHT VEHICLE USE & CONTROL HSEP 35
  • Strict adherence to QHSE requirements with full authority to stop any operation for safety reasons.
  • Demonstrates exemplary conduct, rigor, vigilance and professionalism regarding HSE in all their activities
Compliance Objectives:
  • Ensure full adherence to the company's compliance program, its policies and procedures including economic sanctions and export control in all professional activities.
  • Promptly notify the compliance officer/economic sanctions referent of any instances of noncompliance or violations of economic sanctions or export control that comes to my attention.

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