Business Development Coordinator

7 days ago


Dubai, Dubai, United Arab Emirates Gulf Marketing Group (GMG Group) Full time

About the role:

The Gulf Marketing Group (GMG Group) is seeking a highly organized and detail-oriented B2B Sales Coordinator to support the business-to-business sales team. The successful candidate will be responsible for handling administrative tasks, coordinating project leads, and ensuring seamless communication with clients.

Key Responsibilities:

  • Quotations & Approvals
  • Manage and track all open quotations from creation to client follow-up
  • Coordinate the process of obtaining specification sheets, sample approvals, and drawing approvals upon receiving an LPO (Letter of Purchase Order)
  • Ensure all filing, documentation, and approvals are properly recorded and up to date

Project Lead Generation & Tracking

  • Monitor databases of upcoming projects within the region/country
  • Make initial outreach calls to identify relevant contacts, project stages, and potential business opportunities
  • Pass qualified leads to the respective B2B Sales or Business Development Manager
  • Maintain a comprehensive log of all leads, their status, and next steps

CRM Management

  • Own and maintain the CRM software, ensuring all client interactions, quotations, project details, and follow-ups are accurately recorded and updated
  • Generate regular status reports and sales forecasts from the CRM to support strategic decision-making

Client Follow-Up & Relationship Management

  • Proactively follow up with clients regarding open quotations, gathering feedback and determining next steps
  • Coordinate with internal teams (e.g., technical, operations) to address client questions or concerns

Calendar & Meeting Coordination

  • Arrange and manage the schedules of B2B managers, ensuring timely client visits and internal meetings
  • Prepare necessary documentation or materials for client-facing appointments
  • Track and confirm client meetings, sending reminders and updates as needed

Documentation & Reporting

  • Maintain organized and accessible records of all sales activities, client communications, and project statuses
  • Compile and submit regular reports on quotations, leads, and project progress to the B2B Manager and relevant stakeholders

Qualifications & Requirements:

  • Bachelor's degree in Business Administration, Marketing, or a related field preferred
  • Minimum 3 years of experience in a coordination or administrative role, ideally within sales, B2B, or project-based environments
  • Proficiency in using CRM systems and Microsoft Office Suite (Word, Excel, PowerPoint)
  • Strong communication skills (both written and verbal) to liaise effectively with clients and internal stakeholders
  • Excellent organizational and multitasking abilities, with keen attention to detail
  • Ability to proactively follow up and anticipate potential issues or delays in the sales process


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