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Human Resources Coordinator

2 months ago

Sharjah, Sharjah, United Arab Emirates American University of Sharjah Full time
Job Description: HR Assistant

The HR Assistant will provide administrative support to the Contracts & Benefits team, ensuring the efficient operation of day-to-day tasks and services.

Key Responsibilities
  1. Onboarding Process
    • Respond to inquiries related to payroll and benefits for new hires, providing accurate and timely information.
    • Guide new hires through contract and benefits forms, ensuring a smooth onboarding experience.
  2. Payroll Administration
    • Assist in setting up new hires for payroll processing, including full-time and part-time staff, faculty, and visiting scholars.
    • Verify and process bank changes, ensuring accurate documentation.
    • Process required advances, such as housing allowance, leave salary, and salary advance, in accordance with AUS processes.
    • Record and manage maternity leaves, taking necessary actions for unpaid leave.
    • Respond to employee inquiries regarding payroll, providing clear and concise information.
  3. Benefits Administration
    • Administer the enrollment of employees in medical and life insurance, ensuring accurate and timely processing.
    • Process education assistance requests, providing support to employees.
    • Perform Self-Directed Benefits reconciliation, ensuring accuracy and completeness.
    • Complete pension enrollment for GCC nationals, adhering to AUS processes.
    • Manage indemnity selections, ensuring accurate and timely processing.
  4. Faculty Database Management
    • Compile and update new faculty professional certificates, ensuring accuracy and completeness.
    • Maintain records and update Faculty Ranks, departments, and administrative positions with the university, ensuring accuracy and timeliness.
    • Update the University administrator's catalogue and the full-time faculty catalogue, ensuring accuracy and completeness.
  5. Offboarding Process
    • Obtain related quotes for final settlement calculation, ensuring accuracy and completeness.
    • Follow up on employees' online clearances related to final settlements, ensuring timely and accurate processing.
    • File related documents for final settlement, ensuring accuracy and completeness.
    • Communicate with exiting employees, providing support and guidance throughout the offboarding process.