Assistant Director of Administration Global Education

2 weeks ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Talent Pal Full time
Job Summary

We are seeking an experienced and skilled professional to join our team as an Assistant Director of Administration Global Education. This is a critical role that requires strong organizational and leadership skills, as well as the ability to work effectively with diverse stakeholders.

Key Responsibilities
  • Academic Planning and Administration
    • Develop and implement systems for class syllabi, faculty lists, teaching evaluations, and textbook orders.
    • Lead the planning of the academic year-long calendar and activities.
    • Organize the Undergraduate Education Workstream, Global Site-Specific Advisory Committees, and the Global Education Faculty Advisory Committee.
    • Support the Associate Vice Chancellor/Vice Provost with developing and curating the content of academic conferences.
  • Operations
    • Lead all operational aspects of running the Office and manage operational projects.
    • Recruit, build, and manage the necessary teams to deliver strategic projects.
    • Develop and implement risk management strategies, governance, quality assurance, issue resolution, and timelines.
  • Area Research, Researcher Planning, Recruitment, and Support
    • Manage the delivery of the Office's Research Program through researcher hiring and support.
    • Support the development and implementation of the Provost's Global Faculty Symposium, the Community-Engaged Learning Research Initiative, the IDI, and the Global Identities longitudinal survey and course evaluation results.
  • Office Outreach and Support
    • Collaborate with external relations to upgrade messaging, web presence, and publications related to academic programs.
    • Liaise with the Career Development Center on matters related to alumni and internships and with the Office of Undergraduate Research on matters related to undergraduate research.
  • Financial Management
    • Lead the development of the unit's annual operating budget in collaboration with the Office of Fiscal Affairs.
    • Oversee the unit's operating budget, including review and approval of day-to-day transactions.
    • Develop internal financial reports to inform and support leadership decisions within the unit.
  • Office Administration
    • Direct and manage the administrative staff in the AVC/VP's Office to ensure delivery of all administrative requirements for the Office.
    • Responsible for staff organizational planning and recruitment, staff performance and probationary reviews, team mentoring, and development and training.
  • Faculty Recruitment and Faculty Support
    • Manage and direct the recruitment and onboarding of over one hundred JTerm and summer faculty and instructors.
    • Advise faculty in areas including special needs, workplace accommodations, and grievances, and provide direction accordingly.
Qualifications
  • Bachelor's Degree
  • 7 years or more experience in comparable positions with a record of advancement and growth at progressively more responsible levels, preferably in higher education or in an education-related position within an established international organization or governmental body operating in the U.A.E.
  • Experience working with institutions of multinational, multicultural nature
  • Excellent organizational ability to set priorities, organize workload, handle multiple responsibilities, and meet deadlines while maintaining consistent accuracy and attention to detail
  • Excellent quantitative skills with experience in preparing reports that are analytical
  • Supervisory ability, independent initiative, and the ability to work as part of a team
  • The capacity to undertake multiple ongoing assignments and complete them in a timely way
  • Demonstrated ability to communicate clearly and effectively to a variety of constituents (faculty, staff, students, community organizations, businesses) in both oral and written forms
  • Personal presence that can independently and professionally interact with and represent the Office to visiting scholars, faculty candidates, representatives of NYUAD and peer institutions, community partners, and UAE entities important to the work of the Office and University

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