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Site Operations Administrative Specialist

2 weeks ago

Abu Dhabi, Abu Dhabi, United Arab Emirates HITACHI ENERGY L.L.C Full time

The role of Site Operations Administrative Specialist is a pivotal part of the day-to-day functioning of HITACHI ENERGY L.L.C. The ideal candidate will possess exceptional organizational skills, strong attention to detail, and an ability to work independently while maintaining a high level of professionalism.

Key Responsibilities :

Administrative Support :

Deliver comprehensive administrative support services, encompassing correspondence handling, meeting coordination, schedule management, and record maintenance.

Ensure timely responses to incoming communications and emails, as well as coordinate outgoing communications effectively.

Prepare and format various documents, reports, and presentations as required by the team.

Schedule and Meeting Management :

Organize and manage calendars, scheduling appointments, meetings, and conferences in a seamless manner.

Coordinate meeting logistics, prepare meeting agendas, and distribute minutes for effective follow-up.

Maintain up-to-date filing systems for easy retrieval of documents and records.

Keep accurate records of important company documents and maintain confidentiality.

Assist in preparing and maintaining records related to office management.

Coordination and Liaison :

Serve as a key point of contact between departments and external parties, facilitating smooth communication.

Support new employee onboarding by coordinating with relevant departments.

Contribute to departmental projects and initiatives by handling logistical tasks efficiently.

Qualifications and Skills :

Educational Requirements : High school diploma or equivalent; a degree or certification in office administration is preferred.

Experience : 2+ years of experience in a similar administrative or secretarial role.

Skills :

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Excellent organizational and multitasking abilities.

Strong written and verbal communication skills.

Ability to work independently and handle confidential information responsibly.

Professional demeanor and interpersonal skills are essential for success in this role.