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Administrative and Accounting Specialist

1 week ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Mazrui International Full time
Job Overview

Mazrui International seeks a highly skilled and experienced professional to fill the role of Document Controller. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to multitask effectively.

The Document Controller will be responsible for overseeing office operations, managing administrative tasks, and ensuring the accuracy of financial records and reports.

To succeed in this role, you will need to have a strong understanding of administrative management and accounting practices, as well as excellent communication and interpersonal skills.

Key Responsibilities:

  • Oversee day-to-day office operations, ensuring a smooth workflow and effective communication between departments.
  • Manage office supplies and inventory to ensure necessary materials are available.
  • Handle correspondence, scheduling, and general office maintenance tasks.
  • Coordinate meetings, appointments, and travel arrangements for management or staff.
  • Maintain filing systems (both physical and digital) and handle document management and record-keeping.
  • Supervise office staff, delegating tasks, and managing performance.
  • Assist in human resource functions, such as payroll coordination, recruitment, and onboarding processes.

Accounting Responsibilities:

  • Prepare and maintain accurate financial records, including accounts payable and receivable, bank reconciliations, and journal entries.
  • Generate and review financial reports, such as balance sheets, profit and loss statements, and cash flow statements.
  • Manage the company's accounting software, ensuring all entries are up-to-date and accurate.
  • Assist in preparing and monitoring budgets, ensuring adherence to financial policies and procedures.
  • Ensure compliance with financial regulations, tax laws, and audit requirements.
  • Handle invoicing, payments, and financial transactions in a timely and organized manner.
  • Assist with monthly, quarterly, and year-end financial closings and audits.

Requirements:

  • Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
  • Proven experience in an administrative and accounting role, with a solid understanding of bookkeeping principles and office management.
  • Proficient in accounting software, especially Excel.