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Business Administration Assistant
2 weeks ago
We are seeking a highly skilled Administrative Operations Manager to join our team at Black Innovations Information Technologies EST. As an Administrative Operations Manager, you will be responsible for overseeing the day-to-day administrative operations of the office, ensuring the efficient execution of tasks, and contributing to the overall success of our organization.
About the Role:- Job Summary: Provide administrative support to ensure the smooth operation of the office, including managing supplies, coordinating travel, handling correspondence, and maintaining filing systems.
- Key Responsibilities:">
- Supplies Management: Oversee the ordering and inventory of office supplies, ensuring that the office is well-stocked and equipped.
- Travel Coordination: Arrange meetings, appointments, and travel arrangements for staff members, including booking flights and accommodations.
- CORRESPONDENCE HANDLING: Respond to incoming and outgoing correspondence, including emails, phone calls, and mail, ensuring timely and effective communication.
- FILING SYSTEMS: Maintain and organize physical and electronic filing systems, ensuring easy access to important documents.
- HR SUPPORT: Assist with HR duties such as onboarding new employees, maintaining employee records, and organizing company events.
- FACILITIES MANAGEMENT: Manage office facilities and equipment, including troubleshooting issues and coordinating repairs.
- COMMUNICATION: Prepare and distribute internal communications, memos, and reports as needed, ensuring clear and concise messaging.
- Experience: Proven experience as an Office Administrator, Administrative Assistant, or similar role.
- Software Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Organizational Skills: Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Communication Skills: Strong communication and interpersonal abilities, with the ability to build strong relationships with colleagues and stakeholders.
- Problem-Solving Skills: Attention to detail and problem-solving skills, with the ability to resolve issues efficiently.
- Multitasking: Ability to multitask and prioritize tasks in a fast-paced environment.
- Accounting Knowledge: Knowledge of basic accounting principles and experience with budget management is a plus.
- Educational Background: Bachelor's degree in business administration or related field is preferred.
Competitive salary & health insurance provided. We require applicants to be on a Self-sponsored Visa with NOC to work.
Application Instructions:Please submit your resume and cover letter detailing your qualifications and experience for this position. We look forward to reviewing your application.
