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Executive Support Specialist

2 weeks ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Modon Group Full time
About the Role:

We are seeking an experienced Executive Support Specialist to join our team at Modon Group. As a key member of the Group Operations team, you will provide high-level administrative support to senior executives, managing complex schedules, communications, and confidential tasks with ease.

Key Responsibilities:

• Develop and implement effective calendar management systems, prioritizing meetings, events, and travel arrangements to ensure seamless coordination between internal and external stakeholders.

• Coordinate with senior executives, clients, and key stakeholders to arrange appointments and respond to their inquiries in a timely manner, showcasing excellent communication skills.

• Anticipate and adjust schedules as necessary to accommodate changing priorities and urgent matters, demonstrating exceptional problem-solving skills.

• Act as a liaison by managing emails, calls, and other communications, ensuring prompt responses and maintaining a professional image.

• Draft, proofread, and distribute high-level correspondence, presentations, and reports, showcasing your writing expertise and attention to detail.

• Prepare agendas, presentations, and briefing materials for meetings, ensuring all necessary information is presented clearly and concisely.

• Attend key meetings, take detailed minutes, and track action items, providing updates on progress to relevant stakeholders.

• Organize and manage domestic and international travel, including flights, accommodations, and itineraries, ensuring all plans are aligned with the schedule and business priorities.

• Collaborate with cross-functional teams to support special projects, coordinating with different departments to ensure progress and meeting deadlines.

• Build strong relationships with board members, clients, and key stakeholders, acting as a trusted point of contact and representative of the Group Operations office.