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Facilities and Operations Director

2 months ago

Abu Dhabi, Abu Dhabi, United Arab Emirates TECCODD Full time
Job Description

**Job Title:** Property and Asset Manager

**Job Summary:** We are seeking a highly skilled Property and Asset Manager to join our team at TECCODD. The successful candidate will be responsible for overseeing the management of our properties, ensuring they are consistently maintained, functional, and appealing to the market.

Key Responsibilities:
  • **Strategic Implementation:** Develop and implement strategies for the effective management of properties under TECCODD, ensuring alignment with our business objectives.
  • **Performance Coordination:** Monitor and improve performance across all soft and hard services provided, identifying areas for improvement and implementing corrective actions.
  • **Budget Forecasting:** Forecast and manage annual budgets for properties, ensuring optimal resource allocation and maximizing profitability.
  • **Cost Reduction:** Identify opportunities to reduce operational costs and achieve maximum value for money, implementing cost-saving initiatives and monitoring their effectiveness.
  • **Safety Compliance:** Ensure adherence to safety regulations through frequent inspections and enforcement of health and safety standards, maintaining a safe working environment for all stakeholders.
  • **Property Maintenance:** Ensure properties are consistently maintained, functional, and appealing to the market, addressing any maintenance issues promptly and efficiently.
  • **Central Services Management:** Direct essential services such as reception, security, maintenance, cleaning, waste disposal, and recycling, ensuring seamless delivery and high-quality service.
  • **Maintenance Scheduling:** Schedule and oversee regular and emergency maintenance for properties, ensuring timely completion and minimal disruption to operations.
  • **Investment Evaluation:** Assess and determine the investment potential of new acquisitions, including evaluating suitability and availability, and providing recommendations to senior management.
Facilities Management:
  • **Occupancy Management:** Maintain a 100% occupancy rate across all properties, ensuring optimal utilization of space and resources.
  • **Tender and Contract Management:** Produce tenders, RFPs, and contracts for services and materials, negotiating terms and managing contractor relationships to ensure best value.
  • **Project Management:** Supervise and project manage contractor work until completion, addressing any deficiencies and ensuring high-quality outcomes.
  • **Staff Supervision:** Oversee contractor staff and in-house facilities staff, monitoring performance and implementing improvements to ensure high-quality service delivery.
  • **Tenant Relations:** Respond effectively to tenant concerns and resolve technical issues promptly, maintaining positive relationships and ensuring high levels of customer satisfaction.
  • **Reporting:** Prepare and submit monthly operational reports for various properties, providing insights and recommendations to senior management.
  • **Emergency Response:** Address and manage urgent issues and emergencies as they arise, ensuring prompt and effective resolution.
  • **Asset Management:** Maintain an accurate assets system for furniture and equipment across properties, ensuring optimal utilization and minimizing waste.
Competencies:
  • **Interpersonal and Communication Skills:** Strong ability to interact effectively with stakeholders, including tenants, contractors, and internal teams, managing relationships and resolving conflicts.
  • **Networking and Relationship Building:** Skilled in developing and maintaining professional relationships with stakeholders, including vendors, clients, and community leaders.
  • **Stakeholders Management:** Ability to manage and align various stakeholder interests, ensuring their needs are met and expectations are exceeded.
  • **Planning and Organizing:** Proficient in organizing and executing plans effectively, prioritizing tasks and managing resources to achieve objectives.
  • **Project Management:** Experienced in managing projects from inception to completion, ensuring high-quality outcomes and meeting deadlines.
  • **Basic Financial Management:** Understanding of financial principles related to property management, including budgeting, forecasting, and cost control.
  • **Basic Contracts Management:** Knowledgeable in contract management practices, including tendering, negotiation, and contract administration.
Qualifications and Experience:
  • **Education:** Bachelor's degree in Engineering (preferably Electrical, Mechanical, or Civil), or equivalent qualification.
  • **Certifications:** Preferably Certified Facility Manager (CFM) or equivalent, demonstrating expertise and commitment to the profession.
  • **Experience:** Minimum of 8 years in a Facilities Management role, with a solid understanding of building systems and regulations.
  • **Technical Knowledge:** Sound technical knowledge of building systems and facilities management concepts, including maintenance, operations, and safety.
  • **Software Skills:** Proficient in common office software and CAD applications, including Microsoft Office and Autodesk.
Interactions:
  • **Internal:** Collaborate with support functions, finance and accounts, and legal teams to ensure seamless delivery of services and effective management of properties.
  • **External:** Engage with vendors, clients/tenants, community and master developers, and their management teams and contractors to ensure high-quality service delivery and effective stakeholder management.