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Purchasing Officer

2 months ago

Dubai, Dubai, United Arab Emirates SamTech Group Full time
Purchasing Officer Job Summary

Under the direction of the immediate supervisor, the Purchasing Officer administers the operations of a store room. Receives, verifies, and processes company orders. Provides information to and assists Accounts and Operations departments. Prepares purchase requisitions, maintains inventory, and files. Key responsibilities include processing customer LPOs, generating sales delivery orders, maintaining inventory-related documents, and preparing warranty replacement reports.

Key Responsibilities:
  • Process customer LPOs after approvals and supported documents.
  • Generate and dispatch sales delivery orders for IT/Inventory related revenues.
  • Maintain files for inventory-related documents.
  • Prepare warranty replacement reports and send to concerned persons.
  • Prepare warranty replacement summaries and submit to Operations Department.
  • Maintain, dispatch, and manage inventory/stores on a daily basis.
  • Issue inventory items through ZOHO to Operations Department.
  • Post return items to suppliers and follow up on warranty units.
  • Prepare purchase orders/requests for Operations Materials/IT.
  • Prepare monthly inventory reports.
  • Pending customer LPO reports to VP on demand.
  • Monitor stock quantities and place orders as needed.
  • Prepare GRNs for new shipments and hand over to Chief Accountant.
  • Follow up with suppliers for existing and new orders.
  • Assist Chief Accountant with SIM Operator deactivation and Testing Warehouse reports.
  • Prepare customer trial warehouse reports and send to Operations Department.
  • Assist Chief Accountant with Sales Commission Summary verification.
  • Prepare sales revenue reports and send to CFO.
  • Prepare LPO summaries and hand over to Chief Collection Officer.
  • Prepare credit notes for returned units.
  • Verify Cost Ledger and SIM Operator bills.
Specific Task List & Periodic Reports:
  • Ensure all entries related to JD are posted in software for the month.
  • Report on obsolete and slow-moving goods (Deadline: 5th of following month).
  • Report on goods lying with suppliers for warranty replacement (Deadline: 5th of following month).
  • Report on goods with Operations Department for testing and warranty replacement (Deadline: 5th of following month).
  • Report on defected goods not sent for replacement (Deadline: 5th of following month).
Skills:
  • Previous experience in a similar role.
  • Ability to deal with transactions from different stakeholders.
  • Good communication and organizational skills.
  • High level of accuracy and discipline.
  • Ability to work cooperatively with all levels of employees and management.
Record Keeping:
  • GRN, SRN, Delivery notes, Supplier Invoices, Contract Copies, Purchase Orders, and Debit Notes.
Minimum Qualifications:
  • B.Sc. Graduate.
Minimum Experience:
  • 2-3 Years of relevant experience.