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Administrative Assistant

2 months ago

Sharjah, Sharjah, United Arab Emirates Al itqan coating and insulation materials Full time
Job Description

**Job Title:** Secretary/Receptionist

**Company:** Al itqan coating and insulation materials

**Job Summary:** We are seeking a highly organized and detail-oriented Secretary/Receptionist to join our team. The successful candidate will be responsible for providing administrative support to our sales operations and ensuring the smooth day-to-day running of our outlet.

Key Responsibilities:
  • Correspondence and Document Management: Prepare and manage correspondence, reports, and documents to facilitate sales operations.
  • Meeting Coordination: Organize and coordinate meetings, including typing and distributing minutes.
  • Scheduling and Calendar Management: Maintain schedules and calendars, arrange and confirm appointments.
  • Event Planning: Organize internal and external events.
  • Mail and Filing Management: Handle incoming mail, manage filing systems.
  • Communication and Liaison: Communicate verbally and in writing to answer inquiries and liaise with internal and external contacts.
  • Telephone Management: Handle telephone calls, coordinating between project teams, documenting and filing, and managing daily correspondences.
Requirements:
  • Female Candidates Only: We are looking for female candidates only for this role.
  • Education: Basic graduation in any discipline is required.
  • Experience: Minimum 3-5 years of working experience in the UAE in a similar position is necessary.
  • Technical Skills: Good knowledge of Microsoft applications is essential.
  • Language Skills: Fluency in English (written and spoken) is required.
  • Software Skills: Knowledge and experience of relevant software applications (spreadsheets, word processing, database management) is necessary.
  • English Language Skills: Proficient English language skills, proven experience in producing high-quality correspondence and documents is required.
  • Personal Qualities: Punctual, organized, with good time management skills and a commitment to confidentiality is essential.