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Conference Operations Manager
1 week ago
Job Description:
The Operations Executive is responsible for delivering operational support to the Operations Manager(s) in the planning, coordination, and execution of conference logistics and event delivery. This role requires a highly organized, self-motivated, and efficient individual who can work independently to meet deadlines and targets.
Key Responsibilities:
- Event Coordination: Provide comprehensive support for the planning and delivery of conferences, including coordinating with venue vendors, speakers, sponsors, and internal teams.
- Logistics Management: Oversee all logistical aspects of the conference, including venue arrangements, room setups, audiovisual requirements, signage, temporary staff, and catering.
- Vendor Management: Coordinate with external vendors (e.g., caterers, AV teams, decorators) to ensure all services are delivered on time and within budget.
- Speaker Travel Coordination: Plan and manage the entire travel process for speakers, including booking flights, accommodation, ground transportation, and other travel-related requirements.
- Travel Budget Management: Ensure all travel arrangements are made within budget guidelines, identifying cost-effective travel solutions without compromising quality.
- Budget and Financial Support: Help track expenses related to the event and ensure that conference operations are completed within budget.
Requirements:
- A minimum of 6-12 months at Operations Executive level within the conference production or event management industry.
- Working knowledge of the industry, venues, and contractors.
- Excellent time management and organizational skills.
- Accurate and precise attention to detail.
- Able to demonstrate a proactive approach and take initiative anticipating needs.
- Ability and willingness to travel to events as required.
- Collaborative with the ability to work autonomously.
