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Legal Operations Specialist

2 months ago

Dubai, Dubai, United Arab Emirates Gccservices Full time
Job Title: Legal Department Operations

Gccservices is seeking a highly skilled and experienced Legal Department Operations professional to join our team. As a key member of our legal department, you will be responsible for providing operational support to our legal team, ensuring the smooth functioning of our legal operations, and contributing to the development of our legal department.

Responsibilities:
  1. Provide operational support to the legal team, including managing company business portals, coordinating with government authorities, and ensuring compliance with regulatory requirements.
  2. Assist in the development and implementation of legal software to track and generate legal case reports, and provide litigation support to the General Counsel.
  3. Integrate and deploy new technologies within the legal department to automate processes using data, design thinking, and legal analytics.
  4. Develop, automate, and oversee the Company's database platforms related to ownership and regulatory responsibilities.
  5. Maintain incorporation documents and licensing, develop systematic tracking and notification of expirations, and manage renewals.
  6. Manage information and reporting requirements for the General Counsel to monitor and report to senior management and auditors.
  7. Prepare, draft, and process agreements, contracts, letters, resolutions, and policies as assigned by the General Counsel.
  8. Build strong relationships across the group of companies and provide licenses and documents to facilitate business processes.
  9. Establish networks with state officials, legislators, agencies, consultancies, and law firms.
  10. Communicate with government authorities to resolve issues arising from miscommunication.
  11. Handle legal attestation and authentication for various documents with relevant authorities.
  12. Attend professional conferences related to legal issues and regulatory compliance.
  13. Conduct legal analysis of complaints received by the legal department and report recommendations to the General Counsel.
  14. Provide the QHSE department with documentation of activities performed.
  15. Manage trademark, logo, and copyright registration with official authorities.
  16. Develop a database for legal operational expenses and report to finance.
  17. Implement and manage automated legal services processes with IT.
  18. Maintain effective legal document management and secure storage of records.
  19. Oversee directories for law firms, consultants, and external lawyers.
  20. Assess law firms and consultants and reflect reviews in the system.
  21. Conduct advanced research and assist in designing the Legal department's annual goals and metrics.
  22. Manage the legal translation process and coordinate with translators.
  23. Handle the legal department's purchase order process.
  24. Manage the company portal with DMCC following legal department guidelines.
  25. Drive legal operational efficiencies to increase productivity and cost containment.
  26. Ensure adherence to quality standards and regulatory requirements in Safety, Occupational Health & Safety, and Environment.
Requirements:
  1. University graduate with a Bachelor's degree in Business Administration Law or equivalent degree.
  2. 7 years of experience in a corporate legal department or law firm.
  3. Excellent English speaking, reading, and writing capabilities (Arabic is a plus).
  4. Experience working with government authorities.
  5. Strategic, analytical, and design thinking capabilities.
  6. Strong problem-solving and leadership skills.
  7. Consultative and technology-savvy skills.
  8. Advanced MS Office skills.
  9. High level of integrity and professional maturity.
  10. Efficient judgment skills and proactivity.
  11. Extremely organized and results-oriented.
  12. Excellent organizational, interpersonal, and communication skills.