Legal Support Specialist

4 days ago

Dubai, Dubai, United Arab Emirates Talent Pal Full time
The Opportunity: We are seeking a highly skilled and organized Legal Support Specialist to join our team. As a key member of our support staff, you will provide exceptional secretarial and administrative support to our partners, ensuring the smooth operation of our business. This role offers a diverse and engaging workload, including calendar management, travel coordination, and document preparation. Our firm is recognized for its excellence in client service and commitment to fostering a collaborative and supportive working environment. With a reputation for providing high-quality legal advice, we work across various sectors, offering our staff the opportunity to work with leading professionals in the field.

The Role: As a Legal Support Specialist, your responsibilities will include:

* Proactive diary management for partners, including scheduling meetings, conferences, and managing travel arrangements.
* Drafting and amending documents and correspondence, ensuring accuracy and attention to detail.
* Organizing meetings, conference calls, lunches, and managing digital dictation tasks.
* Supporting billing processes by collating billing guides and drafting narratives for client letters.
* Preparing and assembling bibles or key documents for client meetings.
* Assisting with matter management, including opening and closing files and managing client work-in-progress (WIP) updates.
* Time recording and updating contacts in our InterAction system.
* Processing expense claims electronically and handling general administrative tasks, including photocopying, filing, and scanning.

Requirements:

* At least 3 years of experience in a similar role within a law firm or professional services environment.
* Fast, accurate typing skills with the ability to turn around large documents efficiently.
* Proficiency in using Microsoft Office Suite, particularly Word and Outlook, and experience with InterAction.
* Strong organizational and prioritization skills with the ability to manage multiple tasks in a busy environment.
* A proactive, can-do attitude with the ability to work both independently and as part of a team.
* Exceptional communication skills with a confident and professional telephone manner.
* A strong attention to detail and the ability to remain calm under pressure.

About the Company:

Barratt Galvin is an Australian-based business providing recruitment solutions from a global perspective. Drawing on our networks throughout Australia, the Middle East, and the UK, we are able to utilize our extensive experience recruiting locally within each region as well as facilitating international moves when the need arises. Our experience spans small boutiques right through to mid to top-tier and global firms as well as in-house legal departments and not-for-profit organizations. We recruit across a broad range of roles, including lawyer, paralegal, legal secretary, EA/PA, HR administration/office support.

Please note applicants are advised only to apply to Barratt Galvin's job opportunities through the GulfTalent portal. All direct applications will be deleted.

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