Administrative Assistant
8 hours ago
Job Title: Administrative Assistant
Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to our team. As an Administrative Assistant, you will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff members.
Key Responsibilities:
- Provide administrative support to team members, including preparing documents, making travel arrangements, and maintaining records and files.
- Assist in data entry, generating reports, and compiling information as required by the team.
- Prepare and draft letters, reports, agendas, and papers for meetings.
- Ensure reports and outputs are in line with formatting standards.
- Maintain office efficiency by organizing and implementing administrative systems, procedures, and policies.
- Control and maintenance of team diaries, making appointments, and arrangements for all meetings and inspections with clients, developers, agents, owners, and colleagues.
- Prepare precise targeted marketing emails.
- Liaise with internal and external accounts departments as required for raising invoices, travel, and expense reporting, and other items.
- Arrange and execute post and courier services.
- Answer phone calls, respond to emails, and handle correspondence on behalf of the team.
- Handle computer/database (KF Database Contacts Register Hub).
- Maintain correct contact information on People Search for the department.
Requirements:
- Ideal 3 to 5 years of proven experience as an Administrative Assistant, Secretary, or similar role.
- Advanced Microsoft Office skills (Excel, PowerPoint, and Outlook).
- Excellent interpersonal and communication skills.
- Professional, pleasant, and confident manner in making and receiving phone calls.
- Strong organizational and problem-solving abilities.
- Ability to take initiative and work proactively.
- Ability to work through periods of high workload.
- Ability to maintain and improve filing systems.
- Attention to detail and a high level of accuracy.
- Ability to maintain confidentiality and handle sensitive information.
- Strong team player with the ability to build relationships.
- Flexibility, adaptability, and a cooperative attitude.
- Understanding of regional business culture and regulations.
- Languages skills: Fluency in English written and verbal.
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