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Administrative Liaison

2 months ago

Dubai, Dubai, United Arab Emirates Chinese Palace Restaurant Group Full time

Job Summary

The Executive Assistant provides comprehensive administrative and secretarial support to top-level executives, ensuring their time and resources are managed efficiently and that their daily operations run smoothly. They act as a key point of contact between the executive and internal/external stakeholders, managing communications and ensuring that the executive's goals and priorities are met.

Key Responsibilities

  • Manage the executive's schedule by planning and coordinating meetings, conferences, and travel arrangements.
  • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
  • Be proficient in using office software, email systems, and other relevant software tools.
  • Maintain professionalism and strict confidentiality with all materials.
  • Attend meetings as required, take minutes, and follow up on action items to ensure timely execution.
  • Assist with special projects, research, and presentations as assigned by the executive.
  • Coordinate cross-functional teams and ensure project deadlines are met.
  • Organize team communications and plan events, both internal and off-site.
  • Maintain positive relationships with key stakeholders, both internal and external.
  • Stay updated on industry trends and administrative best practices to continuously improve and adapt to the executive's evolving needs.
  • Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld.
  • Perform additional duties as assigned by executives.

Requirements

  • Four or more years of experience in an administrative role reporting directly to upper management.
  • Excellent written and verbal communication skills.
  • Excellent interpersonal and relationship-building skills.
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
  • Proficiency with office productivity tools and an aptitude for learning new software and systems.
  • Flexible team player, willing to adapt to changes and unafraid of challenges.
  • Ability to maintain confidentiality of information related to the company and its employees.