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Administrative Support Specialist for F&B Department

2 months ago

Dubai, Dubai, United Arab Emirates Accor- North & Central America Full time
Job Summary

We are seeking a highly organized and detail-oriented Food and Beverage Operations Coordinator to join our team at Accor- North & Central America. As a key member of our F&B department, you will be responsible for providing administrative support to ensure the smooth operation of our food and beverage services.

Key Responsibilities
  • Administrative Support: Provide general administrative support to the F&B and Kitchen Department, including clerical and project-based tasks.
  • Reporting and Presentations: Assist with the preparation of department reports and presentations, ensuring timely and accurate delivery.
  • Communication and Coordination: Maintain effective communication with the team, Procurement, and vendors to ensure seamless operations.
  • Process Management: Ensure that departmental processes align with company requirements, identifying areas for improvement and implementing changes as needed.
  • Office Management: Maintain the office on a day-to-day basis, including scheduling meetings, making travel arrangements, and facilitating internal and external communications.
  • Financial Management: Track budgets, expenditures, and project status, providing financial reports as required.
  • Administrative Systems: Develop and implement administrative support systems to enhance productivity and operational effectiveness.
  • Supply Management: Maintain office supplies, stationery, forms, keys, tools, and facilities equipment.
  • General Office Support: Provide general office support, including copying, faxing, distributing incoming mail, and processing outgoing mail.
  • Attendance and Payroll: Maintain attendance records, assist with payroll support activities, and provide administrative support for performance reviews.
  • Communication and Liaison: Liaise with Talent & Culture to ensure transparent communication with colleagues and manage invoices, accruals, and monthly payroll attendance.
  • Department Ambassador: Serve as the ambassador of the department, representing Accor- North & Central America's values and standards.
Requirements
  • Organizational Skills: Ability to focus, prioritize, and manage multiple tasks effectively.
  • Communication Skills: Excellent written and verbal communication skills, with a high level of proficiency in English.
  • Technical Skills: Proficiency in Excel, including a strong understanding of financial figures.
  • Leadership Skills: Strong leadership skills to motivate and engage team members and management.
  • Problem-Solving Skills: Ability to analyze problems and provide solutions, both internally and externally.
  • Flexibility: Willingness to work flexible hours, including evenings and weekends, to support park operations.