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Office Operations Coordinator

2 months ago

Dubai, Dubai, United Arab Emirates Talent Pal Full time
Job Summary:

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Talent Pal. As an Administrative Support Specialist, you will be responsible for providing administrative support in a well-organized and timely manner, carrying out a variety of tasks including but not limited to management of office stock procurement activities, preparation of reports, documentation filing, and overseeing office maintenance requirements.

This is an administrative support role and not a human resources administration role. If you are in human resources administration, please do not apply.

Key Responsibilities:
  1. Handle administrative requests and queries in a timely and professional manner.
  2. Monitor office supply levels, perform inventory, and reorder when appropriate.
  3. Maintain strong relationships with vendors and keep price data to get the best pricing on supplies and services.
  4. Maintain a tracker for procurement and admin activities.
  5. Produce professional-quality reports with statistical data as may be required (e.g. procurement expense, petty cash reports).
  6. Develop and carry out an efficient documentation and filing system for both paper and electronic records.
  7. Carry out office procurement activities from RFQ, Purchase Order processing to invoice verification and payment processing as required and follow up with the finance department for payment.
  8. Delegate tasks as appropriate to other members of the team.
  9. Monitor office ambiance ensuring cleanliness is maintained and all office facilities are functional.
  10. Manage office staff security, technicians, and cleaners, and manage their time sheet attendance and daily reports.
  11. Coordinate any service maintenance required and ensure terms are complied with as per agreement/annual maintenance contract. Attend to issues or any irregularities and report to the General Manager as required.
Minimum Requirements:
  1. Bachelor's Degree.
  2. Minimum 3-5 years supervisory role experience in the field of Administration and Office Management.
  3. Knowledge of administrative practices and procedures, data management methods, basic accounting practices, and human resources practices.
  4. Proficient in Microsoft Office suite and relevant software programs.
  5. Organizing, planning, judgment, and decision-making skills.
  6. Professional in terms of appearance and approach.
  7. Effective verbal and written communication skills.
Why Work with Us:

At Talent Pal, we pride ourselves on a multicultural, fun, and talented team of people. You will have a chance to work with a visionary leader, passionately driven colleagues, and a highly entrepreneurial leadership team.

Ideas, innovations, challenges, extraordinary – it is all in your day to day.

You will work in a modern, stylish, and beautiful office designed to offer an exceptional work environment for our stars to shine. All work and no play makes anyone a dull person, so we play music throughout the office – why not enjoy while we work on our goals? The Talent Pal office also offers you a state-of-the-art gym to get those pre/post office workouts in without an additional trip to the gym. A library and an in-house cafe with subsidized meals and an excellent barista that makes amazing brews are just some of the other amazing features of our office.

You will get comprehensive health insurance which covers your basics of expat life. Besides this, we have an in-house nurse who does regular wellness checks and referrals for all employees to ensure our awesome team is always in peak health. Special occasions like birthdays are meant to be celebrated well at Talent Pal.

Last but not least, Talent Pal is on a blazing path of success, and if you decide to join us, we guarantee you will be in for an excellent journey.

Job Types:

Full-time, Permanent

Pay:

Up to AED 1.00 per month

Ability to Commute/Relocate:
  • Dubai: Reliably commute or planning to relocate before starting work (Required)
Experience:
  • Administrative Role: 5 years (Preferred)