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Administration Assistant
2 months ago
Department COMMERCIAL and SERVICES
Roles and responsibilities
Ensure compliance to all Health and Safety policies.
Reports any Health and Safety hazards to immediate head.
Carry out brief orientation on site with all new staffs to ensure safety and compliance
Systematically maintain all staff records, and other official documents and ensure that the records are updated.
Managing duty rosters of all the cleaning staffs and coordinating with the concerned Supervisors and HR dept in case of any discrepancies.
Perform a broad range of administrative tasks as required, answering telephone calls, formatting letters and correspondence, generating checklist and posters and preparing reports
Work on any special projects and carry out any other duties and tasks as assigned by the Divisional Head.
Support division by ensuring probation reviews for newly recruited and promoted staff are carried out and information is recorded on personal files.
Assist division in the administration of staff appraisals and forwarding the appraisals to HR dept.
Support divisional staff in typing assignments, memos, transcripts of minutes and reports.
Manage entire Time and Attendance System of Cleaning staff in EKFC 1, EKFC 2 and camps. Managing duty rosters of all cleaning staffs and forward discrepancies to the Supervisors.
Maintain a strong follow up on pending matters and coordinate with the concerned people in order to get the matters accomplished as desired.
Assist in the planning and preparation of internal or external trainings by the chemical suppliers.
Provide administrative support to the Cleaning Manager.
Performs routine work such as answering telephone calls, formatting letters and correspondence, generating checklist and posters and preparing reports.
Maintain the complete filing system for the department. Support divisional staff in typing assignments, memos, transcripts of minutes and reports.
Manage entire Time and Attendance System of Cleaning staff in EKFC 1, EKFC 2 and camps.
Follow up on pending matters and coordinate with the concerned people in order to get the matters accomplished as desired.
**Job Description**:
Applications are invited for the position of Administration Assistant
**Reports to**: Cleaning Manager
**Location**: Dubai
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