Finance and Administration Officer

2 months ago

Dubai, United Arab Emirates Kvadrat AS Full time

We are currently seeking a Finance and Administration Officer to ensure smooth financial and administrative operations across departments. This role offers a unique opportunity to contribute to a growing team within a well-established organization.

**Your main responsibilities will include**:

- **Finance Responsibilities**:

- Handling petty cash
- Bank guarentee and letter of credit delivery/collection from the bank, deposit checks in the bank
- Ensure to be completed of ESR (Economic Substance Regulation) compliance.
- Assisting in the annual budgeting process and supporting audits.
- Support sales and finance in HQ in handling letter of credit and bank guarentee, such as proof reading of updated draft, prepare for final sign off, track important mile stones.
- **Administration Responsibilities**:

- Managing DU, checking PO Box regularly and other similar basic admin tasks
- Overseeing office supplies and ensuring office organization and maintenance.
- Coordinating and renewing various licenses and agreements (e.g., KME Tenancy Contracts, Trade Licenses, Business Codes).
- Administering and updating FTA Access and SALIK accounts.
- Booking office credit card expenses etc.
- Responsible for handling office maintenance.
- **Insurance and Contracts**:

- Administering and renewing insurance policies (General Liability, Health, Directors & Officers).
- Coordinating vehicle license and insurance renewals.
- Handling tenancy contract renewals, storage agreements, and other essential permits.
- **Human Resources Support**:

- Coordinating HR events, such as team celebrations, cultural events, and training sessions.
- Managing annual leave, holidays, and other HR documentation.
- Supporting newcomer onboarding through the Newcomers Academy and other training programs.
- Issuing NOC, and other employee documents as needed.

**Your profile**:

- 2-3 years of experience in an administrative / finance role within the UAE.
- Knowledge of UAE compliance regulations (DMCC, MOFA, FTA, LLC).
- Strong organizational, communication, and interpersonal skills.
- Bachelor’s degree in business administration, accounting or similar

**Knowledge and skills required**:

- Detail-oriented, proactive, and well-organized with a strong sense of responsibility.
- Team player who thrives when working both collaboratively and independently.
- Proficiency in multi-currency accounting and intercompany reconciliations.
- Skilled in the Microsoft Office D365.
- Familiarity with UAE compliance regulations (DMCC, MOFA, FTA, LLC).
- Strong organizational, communication, and interpersonal skills.
- Experience in dealing with bank guarantees & letter of credits

**Application**

**We are Kvadrat**
Kvadrat was established in Ebeltoft, Denmark, in 1968 and has deep roots in Scandinavia's world-famous design tradition. A leader in design innovation, Kvadrat produces high-performing design têxtiles, rugs, acoustic and window covering solutions for both commercial and residential interiors.

Our products reflect our commitment to colour, quality, simplicity, innovation and design. Kvadrat fabrics have been used in some of the world’s most intriguing architectural developments, such as the Gherkin, London; Museum of Modern Art, New York; Walt Disney Concert Hall, Los Angeles; Oslo Opera House, Norway; Reichstag, Berlin; Guggenheim Museum, Bilbao; Copenhagen Opera House, Denmark and Guangzhou Opera House, China.

At Kvadrat, we consistently push the aesthetic, technological and functional properties of têxtiles. In doing so, we collaborate with leading designers, architects, and artists, including Miriam Bäckström, Tord Boontje, Ronan and Erwan Bouroullec, Thomas Demand, Olafur Eliasson, Alfredo Häberli, Giulio Ridolfo, Peter Saville, Finn Sködt, Roman Signer, as well as Patricia Urquiola.

We try to set up as few rules as possible. In return, we expect each person to always act in accordance with our basic values, and in doing so, to be quality-driven in all decisions and actions, to act according to our mindset of ‘strong teams - one company’, to be passionate about your daily tasks at the job and the design culture that we are an integrated part of, to stay open-minded towards clients and colleagues, and to be honest in communication and treat others with respect.

Kvadrat is a company with high ambitions both for our people and our growth. We are committed to creating a diverse work environment with a strong focus on equality, inclusion, empowerment and respect. Qualified applicants will receive consideration without regard to ethnical background, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, or disability.

**Standort**:
Dubai

**Bewerbung bevor**:
6. December 2024

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