Receptionist & Admin Executive
2 weeks ago
**About Zahrawi Group**:
Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries.
**job Brief**: The Receptionist & Admin Assistant is accountable for handling all phone calls and maintaining the reception area.**ACCOUNTABILITIES**:
**Policies & Procedures**:
- Adhere to all Zahrawi Policies & Procedures as applicable.
**Reception**:
- Managing the reception area; welcoming visitors and directing them to the right place.
- Maintaining international phone log, Zahrawi extensions, fingerprint access, staff files, contract & agreement files, and updating them frequently.
**Administration**:
- Maintaining meeting rooms schedule and arranging the bookings as per importance and capacity of rooms.
- Third party suppliers’ management including their access & scoop of work completion.
- Hotel Credit Applications, forms and documents that require Zahrawi information filling and signing from the respective approvers.
- Keeping scanned records of all-important contracts and agreements sent from or received at Abu Dhabi office.
- Office inspection multiple times a day focuses on clean, organized, maintain functionality, reporting to contracted teams for rectification.
- Assisting and supervising in the filing and distribution of documents to ensure it is done by the office assistant properly.
- During the absence of the office assistant, responsible for the documents and non-documents sent with the drivers to office and Warehouse and following up with Admin Team to ensure receiving them, responsible of handling DHL Courier.
**Office Coordination**:
- Coordinating with sales coordinator for tenders.
- Addressing technical issues to the IT department and Supporting IT to ensure all connections are running well in the office.
- Supporting and assisting sales and service divisions with scanning, printing, finding LPOs, contracts and agreements, arranging the staff files of personal documents, arranging staff meetings.
**Management Coordination**:
- Arranging the Group VP’s MS teams calls and following up with the attendants.
- Maintaining the Group VP’s business cards file and updating it when requested.
- Attending all the Events Planning Virtual Meetings and ensuring bringing up creative ideas, following up with the plan and arranging the events in AUH office
**REQUIREMENTS**
- **Education**: Bachelor’s degree
- **Additional details**:
- **Experience**: 1 - 2 years of experience
- **Job Specific Skills**: Reception, Admin
Location: UAE - Abu Dhabi
**Job Type**: FULLTIME
Job Posting Date: 19-04-2024
Division/Department: Administration
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