Admin Operation
5 months ago
**Job Title: Admin cum Operations**
**About Us**: i Smarti Automation and Communication is a Value-added Distributor and system integrator service technologies company specializing in low voltage solutions for various industries. Since June 2004, we have been providing smart and security solutions, low voltage wired and wireless systems, Sound system, CCTV Cameras, Access Control Systems, Computer Networking, SMATV and satellite, Parking Management System, Gate Barrier Systems, and serving 500+ customers annually in the Middle East and Gulf area. Our team comprises professionals hired for their specific combination of education, skills, and experience, ensuring successful solutions for our clients.
We are seeking a dedicated and efficient individual to join our team in **ME12 Shabia Abu Dhabi** **Office **as an Admin cum Operations professional. In this role, you will be responsible for a variety of administrative tasks, client and vendor management, as well as communication and outreach activities to support the smooth functioning of our organization.
**Responsibilities**:
- Manage office supplies and inventory, ensuring adequate stock levels.
- Coordinate and schedule meetings, appointments, and events.
- Assist in the preparation of reports, presentations, and documents.
- Coordinate with various departments to facilitate seamless communication and workflow.
- Maintain office cleanliness and organization.
- Assist in HR-related tasks such as onboarding new employees and maintaining employee records.
- Handle basic accounting tasks such as expense tracking and invoice processing.
- Provide general administrative support to the team as needed.
- Assist in the coordination of office events and activities.
- Manage office equipment and liaise with vendors for maintenance and repairs.
- Conduct research and gather data for various projects and initiatives.
- Assist in the development and implementation of office policies and procedures.
- Monitor and update internal databases and systems.
- Handle travel arrangements and accommodations for staff members.
- Assist in the preparation and distribution of internal communications.
- Manage client and vendor registration processes, including gathering required documentation and information.
- Maintain updated records of clients and vendors, including contact details and contract information.
- Coordinate with the sales and procurement teams to onboard new clients and vendors efficiently.
- Handle inquiries and requests from clients and vendors, providing timely and professional responses.
- Assist in the preparation of contracts, agreements, and proposals for clients and vendors.
- Conduct periodic reviews and evaluations of client and vendor performance.
- Conduct cold calls to potential clients to introduce our services and generate leads.
- Collaborate with the marketing team to create promotional materials and campaigns.
- Monitor and respond to online inquiries and reviews on platforms such as social media and review sites.
- Maintain a database of client interactions and communications for reference and reporting purposes.
Pay: AED2,500.00 - AED4,000.00 per month
Application Question(s):
- What is your expected salary?
- Nationality
- Visa Status, / Expiry Date?
**Experience**:
- Admin: 2 years (preferred)
- Operation: 2 years (preferred)
- data entry: 2 years (preferred)
- Document Controller: 2 years (preferred)
**Language**:
- Arabic (preferred)
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