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Administrative Assistant

4 weeks ago

Dubai, United Arab Emirates My Business Consulting DMCC Full time

**Position: Administrative Assistant**

My Business Consulting DMCC is a corporate services firm, headquartered in Dubai, UAE. The company specializes in designing and developing bespoke solutions for Business Setup, Immigration Support, Corporate Banking, Corporate Finance, Tax Compliance and Second Citizenship programs.

Part of the determined expansion of My Business Consulting DMCC, we are looking for Administrative Assistant with proven records of UAE and International experience in corporate services.

**What do you get?**
- Salary AED 4000 to AED 6000 per month, depending on work experience.
- A guarantee of our company strongly investing in your self-development;
- Professional growth;
- In-depth Internal and external trainings;
- Participation in seminars & conferences;
- Corporate events
- Annual tickets after 2nd year onwards;
- Company visa;
- Company Health Insurance;
- All bonuses as per the UAE labour law: annual paid leave, PH as per private sector, gratuity, etc.
- Office location just front of the metro station.
- Working hours 9:00 AM to 6:00 PM from Monday to Friday

**Job responsibilities**:

- Communicate and coordinate with the Corporate Service Manager (CSM) or Corporate Service Executive (CSE) to ensure each task is completed properly with a high degree of client satisfaction.
- Process company formation (mainland, free zone, offshore companies) which includes but not limited to completing post-licensing procedures, registration with various 3rd Parties, Power of Attorney, portal set-up, legalization, translation, HR signatory, Company Coordinator, Establishment Card & E-channel Registrations.
- Process company renewals, and anything related to the renewal of the company as required by the UAE authorities.
- Process renewals of any document related to individual or corporate clients, and all administrative tasks including but not limited to Chamber of Commerce, Customs, Municipality, Dubai Police, Road Transport Authority, NOC from other Authorities for Renewal of Company.
- Process licensing/renewal of offshore companies, any certificate requests, offshore amendments, and any existing/new offshore company services.
- Process UAE Visa (Residence, Investor, Employee, Dependent, Property visa, Visa cancellation, Visa renewal, New Visa and any other new type of UAE visas).
- Process all tasks related to clients acquiring Second Citizenship and all UAE Immigration tasks.
- Process personal and corporate bank accounts opening, bank accounts closure and any other banking-related services that are provided by MBC.
- Process any kind of amendments (such as Transfer of Shares, Change of Manager and Officeholders, Change of Activity, Upgrade/Downgrade of Property, Office Sharing, Increase/Decrease of Shares, etc.).
- Process Liquidation/De-registration/Re-instating of companies.
- Process of any attestation of documents (in embassies/consulates, MOFA, Dubai court, etc.) and Legalization of Corporate Documents (MOFA, Consulates/Embassy)
- Process and coordinate all administrative tasks including but not limited to PO Box Registration and Renewal, Dubai Court Services which are POA for existing company, Registration of Last Will and Testament, Signature Verification, etc., Ultimate Beneficial Owner (UBO Update), Parent Company Officers Update, goAML registration & update, and assist with translation of documents whenever required.
- Coordinate with the PROs for all tasks.
- Ensure that any information and documentation recorded in the Project Management System PMS (company’s CRM software) for all new updates of each existing/ new client are correct and completely uploaded in the Shared Folder and PMS with proper coordination with Database Controller.
- Proactively obtain updated and current-dated applicable information about news, fees, procedures, and requirements of all authorities and partners which the company is working along with for all services.
- Assist the CSM/CSE for any tasks related to My Business Consulting DMCC.
- Takeover of communication with clients directly after the CSM has handed it over to the Operations - which includes but not limited to - collection and verification of documents and information required for the task, updating clients for any ongoing tasks until their completion.
- Attendance of meetings with the clients whenever/ if it is required.
- Ensure client satisfaction on all paid services, without any delays, mistakes, and miscommunications.
- Proper coordination with the Finance department for any ongoing Tasks, Quotation/invoice requests, Statement of Account requests, and ensure that all amounts requested are correct and relevant to the services to be rendered to the client. Prioritize to maintain low-cost for all actions and ensure fewer expenses in any way whatsoever. Proper settlement of funds received from the Finance Department.
- Cooperate and maintain business relationships with all free zone authorities, banks, embassies/consulates, MOFA, Immigrati

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