Lead Logistics Coordinator

6 months ago


Dubai, United Arab Emirates Dovre Group Full time

**Introduction**:
Role Summary

The Lead Logistics and Warehouse Co-ordinator reporting to Material Manager will be an integral part of Materials Team, working collaboratively within the AIP organisation, systems, procedures, and methods. He/she is accountable for the management of all logisctics and warehouse matters arising from vendor/suppliers/yards/subcontractors throughout the procurement cycle from Purchase Order to sail-away from yard and ensure that all materials/packages are delivered timely, in a cost-effective and complete condition along with complete documentation in accordance with contract requirements and are fully accounted for during the execution phase until handover to operations team.

**Function**:
Accountabilities
- Ensure that all logistics and warehousing activities are carried out in conformance with laws and regulations, contractual requirements, and the Altera Infrastructure

Management System.
- Develop, analyze and optimize the project logistics processes in association with Joint Venture, freight forwarder and Altera project team
- Ensure all packaging, transportation and shipping methods comply with local, state and international regulations
- Work with Joint Venture logistics counterpart and logistics agent/freight forwarder to ensure a timely and cost-effective delivery, transportation and receipt of procurement

packages and bulk materials
- Carry out all activities, for which he/she is responsible according to AP302 Purchasing Procedure, and other established Supply Chain procedures and processes.
- Co-ordinate with vendors, logistics partners and freight forwarding agent to ensue all logistics activities and documentation are in compliance with laws and regulations.
- Ensure all documentation and materials are checked thoroughly at dispatch from vendors/subcontractors delivery location and delivery notifications are provided timely

to the project team
- Ensure timely accounting and receiving inspection of all delivered goods and

discrepancies, if any, are followed-up with suppliers for compliance
- Co-ordinate with Yard in Dubai to ensure Customs clearance and delivery to yard for

goods are done in a timely and smooth fashion
- Keep track and traceability of vendor/subcontractor packages/bulk materials including

spares throughout the procurement cycle until handover to construction/operations
- Work closely with Yard warehousing counterpart to ensure safekeeping, traceability

and adequate preservation of all project materials
- Co-ordinate with Altera construction/commisisoing/operations team to ensure spares and supplies for preservation/maintenance/start-up are available timely
- Establish and maintain warehousing operations in the Yard
- Keep track of quality, quantity, stock levels, delivery times, transport costs and efficiency for project materials
- Co-ordnate with freight forwarder and JV to document deliveries and process billing
- Maintain good relations with JV, freight forward and ientranl stakeholders
- Prepare weekly/monthly report for management

**Requirements**:

- Formal education within Procurement, Logistics and Supply Chain Management

(SCM) at minimum bachelor level, preferably master-degree or similar. Relevant

project experience will be assessed on same level as a master-degree.
- 10+ years of relevant experience within Logistics and Supply Chain Management, 5

years within oil & gas, 5 years within major capital projects.
- Experienced with handling of international logistics, cusoms and managing of logistics

agents with preference for experience in Middle-East
- Experienced in handing projects over a full procurement cycle
- Strong skills in documentation handling
- Strong negotiating skills.
- Strong communication, interpersonal and collaboration skills..

**Offer**:
**Information**:
For more information about the position above or working for Dovre Group, please contact:
Divya Trisal
Recruiter

LI-DT1


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