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Examinations Officer

2 months ago

Dubai, United Arab Emirates GEMS Education Full time

KEY ACCOUNTABILITIES

In relation to students:

- All external examinations including GCSE and GCE for the Winter and Summer seasons of each academic years
- To assist the SLT to issue GCSE and GCE examination results on Summer Results Days
- To assist students with any questions they may have regarding examination issues

In relation to teachers:

- To distribute publications booklets to SLT and HoDs and to co-ordinate purchase and payment
- To oversee HoDs arrangements for external moderation where needed
- To provide information for HOYs of Sixth Form and Year 11 regarding I/GCSE and GCE issues
- To assist staff with any questions they may have regarding examination issues

In relation to parents:

- To assist the SLT to issue GCSE and GCE examination results on Summer Results Days
- To produce an information and payment form for each exam session and process this for invoicing
- To be the first point of contact for parental enquiries about external examinations

In relation to examination boards:

- To liaise with CIE UK and regional Offices, Edexcel Regional Office, Edexcel London Office, WJEC UK Office and British Council
- To liaise with the examining board accounts departments regarding invoicing, examination and moderation fees
- To co-ordinate with CIE and Edexcel Regional Advisor regarding INSET provision
- To process all post-Result issues (access to scripts, clerical checks and remarks) ensuring correct paperwork is provided for students, parents and exam boards
- To process late entries, tier changes and student detail changes
- To process and return predicted grade sheets

In relation to SLT:

- Produce a combined timetable for each exam session and co-ordinate with Head of Secondary School (HOSS) and SIMS coordinate for exam rooming, timings and invigilation for each session
- To ensure through HOSS that staff are aware of general exam regulations and are familiar with invigilation regulations.

In relation to the whole School:

- To process and secure examination stationary as it arrives in center
- To process and secure examination papers as they arrive in center
- To ensure that the Admin team have set-up examination room with all required seating, labelling, stationary, communication, regulations, attendance registers, seating plans and examination papers for each examination session
- To ensure security of all exam material, before and after each exam
- To package and process exam scripts after each examination
- To package and process coursework by the required exam board deadline date
- To co-ordinate with the CIS Accounts Department and examination boards the payment of all external examination related fees
- To keep a central record in the examinations office of all correspondence between the school and the external examination boards
- To prepare timetables for external invigilators as and when appropriate

QUALIFICATIONS, EXPERIENCE & SKILLS:

- Bachelor's degree in any field

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