Executive Secretary-female

2 weeks ago


Dubai, United Arab Emirates MEC Full time

We are a manufacturing firm looking for an in-office Executive/Personal Assistant. We have a lively, boisterous, very busy office with a great team.

We need some one bright, helpful, organized, have a sense of humor, is a problem solver, have a sense of urgency, cheerful and confident.

**Responsibilities**:

- Maintaining comprehensive and accurate records
- Performing minor accounting duties
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
- Answering phone calls in a polite and professional manner
- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
- Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
- Screens and directs incoming calls or visitors to the appropriate individual or department
- Answers questions/inquiries as needed. Researches and follows up on inquiries that require more in-depth information.
- Assists the Department Executive with scheduling appointments and maintains updates/changes calendar as needed
- Performs varies clerical tasks utilizing knowledge of office systems and procedures. Types letters, correspondences, reports and presentations as needed
- Posts department schedules for non-exempt employees
- Communicates both among the organization and to the community to successfully complete administrative needs as requested
- Opens routes and/or answers routine correspondences. Processes billing invoices and maintains accurate records as necessary.
- Maintains office, provides day-to-day administration through phone, written and face-to-face contract with all those needed assistance from Department Executive’s office
- Maintains an efficient and organized filing system, including contracts lists, and any other pertinent information to the department director

Application Question(s):

- How much is your salary expectation?

**Education**:

- Bachelor's (preferred)

**Experience**:

- executive secretary: 3 years (preferred)


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