Administration Officer

6 months ago


Dubai, United Arab Emirates Equestrian Learning Academy Ltd Full time

**Job Purpose**:
To provide support to the Administration Team Leader in the administration of all ESF/ESFA government funded learning through the implementation and use of internal and prime-based systems.

**The Role Profile**:
The role will involve working independently as well as collaboratively with colleagues to make contributions to the development, implementation, maintenance, and improvement of ELA Training Service’s administrative function.

The Administration Officer will be expected to support and engage with different parts of the organisation and interact with internal and external customers.

The Administration Officer will be expected to deliver their responsibilities efficiently and with integrity - showing a positive and professional attitude. The role involves demonstrating effective communication skills (both written and verbal) while adopting a pro-active approach to ensure tasks are completed on time, as required, and ensuring that any issues are addressed or escalated as and when they arise.

The role requires maintaining accurate data which remains full, complete and current at all times.

**Key Skill requirements**:

- Effective communication; verbal, written, interpersonal
- Able to work in a fast paced environment
- Attention to detail
- Task and time management
- IT proficiency in Microsoft programmes, MIS systems and E-portfolios
- Ability to prioritise to meet deadlines
- Analytical and attention to detail
- Problem-solving
- Requirement to work beyond core working hours when needed

**Key Responsibilities and Accountabilities**:

- Preparation of New Learner/Employer Starter Packs across all contracts
- Collaborate with frontline team for any concerns related to enrolment paperwork
- Verification and monitoring of start paperwork against audit check lists
- Maintain accurate records (paper-based and online) across a range of systems
- Logging learners and outstanding compliance actions
- Preparation and submission of funding paperwork to Prime Contractor
- Support with Awarding Body administration
- Support the Administration to create new processes to improve admin processes
- Support the Administration team with any work related to audits and/or inspections
- Report any issues with compliance and/or performance to line management
- To support the main administrative requirements in the absence of the Administration Manager as and when required
- Updating MIS and E-portfolios as necessary
- To support with additional administration tasks as and when required by Senior Leaders i.e. Head of MIS, Admin and Compliance
- Undertake regular data cleansing across systems and documentation
- Collaborate with frontline team for any concerns related to enrolment paperwork
- Updating the weekly sheet with the learner’s enrolment status in different stages
- Monitor all e-signature mails and chase signatories in pending status until status is completed
- Sending completed enrolment pack to Strode and responding to strode paperwork queries
- Adding learner details on the equal platform
- Exam invigilation where necessary.

**Additional Responsibilities may include but not be limited to**:
1. Assist with procurement and distribution of office and IT equipment to staff members

2. Manage stationary and utility resources upon request

3. Support trainers’ advance requests when reasonable to do so (printing, photocopying, booking the conference room, etc.)

4. Minute taking for meeting as and when required

5. PICS and OneFile navigation for verification purposes (and possibly data entry)

6. Generate reports

7. Participate in admin mailbox management

Pay: AED4,000.00 - AED6,000.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Experience**:

- Administration: 3 years (required)

License/Certification:

- Sponsor visa (spouse/father) (required)


  • Office Administrator

    6 months ago


    Dubai, United Arab Emirates Peristylia Full time

    **Role Description** This is a full-time on-site role for an Office Administrator at Peristylia Designs. As an Office Administrator, you will be responsible for providing administrative assistance, managing office equipment, communicating with clients and stakeholders, and handling customer service inquiries. This role is located in Dubai, United Arab...

  • Administrative Officer

    3 months ago


    Dubai, United Arab Emirates Dubai Ballet Centre Full time

    We are looking for an Administrative Officer to join our team and support our daily school procedures. A successful Administrative Officer will act as the point of contact for teachers and parents, providing administrative support and managing their queries. - Proven work experience as an Administrative Officer, Administrator or similar role - Solid...

  • Administrative Officer

    6 months ago


    Dubai, United Arab Emirates Metel Industries LLC Full time

    **Role Description** - This is a full-time role for an Administrative Officer located in Dubai, UAE. Shall be responsible for daily administrative tasks with thorough knowledge of Microsoft Office and business correspondence, and will also support other departments with general administrative assistance as needed. Three to four years of experience managing...

  • Office Administrator

    6 months ago


    Dubai, United Arab Emirates Pinacle Trading LLC Full time

    **Job brief** We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth. **Responsibilities** - Coordinate office activities...

  • Administrative Officer

    6 months ago


    Dubai, United Arab Emirates Property Concierge Real Estate Brokers Full time

    Are you a skilled Administrative Officer with experience in office administration? Do you have a background in real estate administrative tasks? If so, we have an exciting opportunity for you to join our team at Property Concierge Real Estate. We are looking for a highly organized and adaptable individual to fill a key role in our administrative...

  • Office Administrator

    6 months ago


    Dubai, United Arab Emirates Excellence Realestate Ambassadors Full time

    We are seeking a dedicated and detail-oriented Office Administrator to join our team and support our office operations in Dubai. The Office Administrator will be responsible for performing various administrative tasks, including managing office supplies, coordinating meetings, and assisting with office communication. **Key Responsibilities**: - Manage...

  • Office Administrator

    6 months ago


    Dubai, United Arab Emirates Silverleaf Real Estate Full time

    **Job brief** We are looking for a reliable **Office Administrator ** They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. Requirements and skills - Proven experience as an **office administrator**, office assistant or relevant role - Outstanding communication and interpersonal abilities -...

  • Office Administrator

    6 months ago


    Dubai, United Arab Emirates Madeena Tech Trading LLC Full time

    We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. **Responsibilities**: - Coordinate office activities and operations to secure efficiency and compliance to company policies - Supervise administrative staff and divide responsibilities to...

  • Office Administrator

    7 months ago


    Dubai, United Arab Emirates Technical Services LLC Full time

    This is a full-time role for an Office Administrator at VSV Smart Technical Services LLC located in Dubai, United Arab Emirates. The Administrator will be responsible for handling various administrative tasks, maintaining records, organizing files, and coordinating with different departments to ensure the smooth functioning of...

  • Office Administrator

    6 months ago


    Dubai, United Arab Emirates O.S. Legal Full time

    We are seeking a highly organized and efficient Office Administrator to join our team at O.S. Legal. As an integral part of our office, you will be responsible for managing administrative tasks and ensuring the smooth operation of our office. **Responsibilities**: - Managing all office tasks, including answering phones, handling correspondence, and...

  • Office Administrator

    3 months ago


    Dubai, United Arab Emirates ELE Interior Full time

    **Office Administrator** ELE Interior is an interior design company and we are looking to recruit for an Office Administrator. This position is for temporary for period of 6 months (starting October 2024). **Responsibilities**: - Meets, greets and seats visitors, prepares refreshments - Maintain an adequate inventory of office printing & supplies;...

  • Office Administrator

    4 weeks ago


    Dubai, United Arab Emirates Regera Software Design LLC Full time

    **Job Overview** As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office environment. You will be responsible for overseeing various administrative tasks and supporting the day-to-day functions of the office. **Duties** - Communicate effectively with staff, clients, and vendors - Plan and coordinate office...

  • Office Administration

    6 months ago


    Dubai, United Arab Emirates Synergy Consultant Full time

    Our company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. The office administrator’s role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings. In order to be successful...

  • Office Administrator

    4 months ago


    Dubai, United Arab Emirates Telzon solutions LLC Full time

    Coordinate office activities and operations to secure efficiency and compliance to company policies - Supervise administrative staff and divide responsibilities to ensure performance - Manage agendas/travel arrangements/appointments etc. for the upper management - Support budgeting and bookkeeping procedures - Create and update records and databases with...

  • Office Administrator

    6 months ago


    Dubai, United Arab Emirates LOGISTIQUE WORLDWIDE L.L.C Full time

    Roles & Responsibilities - Client Co-ordination - Invoicing & Accounts handling - Follow ups on receivables - Office Administration - Other Administrative tasks Good English Communication skills written and oral. Knowledge of Arabic/ Hindi is an added advantage. Knowledge of MS office word/ excel/ Outlook Knowlege of internet and browsing. **Job...

  • Office Administrator

    6 months ago


    Dubai, United Arab Emirates Scandinavian Lines Logistics L L C Full time

    **Responsibilities**: - **Office Management**: Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement. - **Administrative Support**: Provide administrative support to ensure efficient operation of the office. This includes handling correspondence, managing filing systems, and performing other clerical...

  • Office Administrator

    3 months ago


    Dubai, United Arab Emirates Origins Marketplace Technology Full time

    The Administrator provides support to ensure efficient operation of the office. This role assists the management team, handles a wide range of administrative and office tasks, and ensures that day-to-day functions are carried out smoothly. Excellent organizational, multitasking, and communication skills are essential. **Key Responsibilities**: - **Office...

  • Office Administrator

    6 months ago


    Dubai, United Arab Emirates Domusplus technical services Full time

    Coordinate office activities and operations to secure efficiency and compliance to company policies - Supervise administrative staff and divide responsibilities to ensure performance - Manage agendas/travel arrangements/appointments etc. for the upper management - Support budgeting and bookkeeping procedures - Create and update records and databases with...

  • Office Administrator

    6 months ago


    Dubai, United Arab Emirates Luxury Stays Full time

    We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. Responsibilities include: *Managing the office operations such as attending to phone calls, document filing, etc *Support the team in providing documents needed *Attend the clients...

  • Office Administrator

    3 months ago


    Dubai, United Arab Emirates DataPatrol Full time

    **Job Summary**: DataPatrol isseeking a highly organized and detail-oriented individual to manage officeadministration and provide support in financial and human resource operations.This position will be responsible for creating invoices, quotations,maintaining company documentation, managing employee records, and ensuringsmooth day-to-day office...