Procurement Controller
4 weeks ago
Job Purpose: Effectively control Purchasing of Aircraft Spares, Buyer Furnished Equipment (BFE), Tools, Consumables and Modification/Retrofit Materials required by Engineering in order to support the business to maintain desired Aircraft dispatch reliability standards. Efficiently control resources for timely delivery of group and sectional objectives. Support development of strategic methodology for spares purchasing of each type of equipment at optimum cost.
Job Outline:
- Ensure timely sourcing (where applicable), purchasing and borrowing of assigned group of items, including BFE and Retrofit/Mod items and breakdown spares of in-house repairable items in line with the Procurement policy, EK Engineering Procedures and Authority Manual. Authorise release purchase orders for values up to assigned financial limit. For values above financial limit, obtain financial approval from competent authority.
- Implement objectives related to supply chain management on weekly, monthly and annual basis to measure and control Overdue Orders, Backlogs, Vendor Performance and other agreed strategic Key Performance Indicators (KPI). Highlight adverse trends, including service delivery failures and implement corrective actions to maintain performance, productivity and delivery at the agreed level.
- Oversee and support Price & Lead Time reviews in collaboration with Contracts Management Unit (CMU) to identify and challenge vendors on any variance not in line with the relevant contract (like: Boeing PSAA, Airbus SSC, EK agreements, etc.) and where necessary, be the point of escalation for such changes and any other issues with Vendors.
- Ensure timely clearance of Invoices and Stores Discrepancies through efficient coordination with internal stakeholder / Vendors to avoid backlogs, quarantine stock build up and credit holds. Establish preventative measures with Vendors to avoid quality related discrepancies in the future.
- Monitor materials spend and perform detailed review and evaluation of all contracted vs non-contracted materials. Highlight any adverse trends to management so that appropriate corrective action can be taken.
- Perform detailed analysis of supply chain data and provide recommendation to management for implementation of new systems, processes and procedures to optimise supply chain KPIs and cost-efficiency. Participate in selection and acceptance of purchasing system enhancement or related software and oversee implementation in order to ensure the new system has the desired functions and features, it is implemented smoothly and utilised to maximum capability.
- Oversee ordering process for BFE of new aircraft delivery and Major Retrofits in line with relevant contractual obligations. In the event where BFE/Major Retrofits value exceeds approved budget, liaise with EP to obtain supplemental budget approval prior to order placement. Ensure timely delivery of BFE/Major Retrofit orders based on On-Dock Date (ODD). Generate progress reports for management visibility and where required, support in reconciliation of BFE/Major Retrofit related invoices.
- Control the day-to-day operation of the Section and its staff through effective leadership and team workload management. Manage and develop the performance of staff by using MyBC system/process to recognise high performance and put effective measures/development plans in place to improve poor performance.
- Perform Resource Workload Analysis to continuously assess actual section workload and corresponding needs for resources and/or process optimisation and provide management with recommendations.
- Establish effective relationship with internal stakeholders and vendors and be the first point of escalation to ensure timely resolution of any outstanding disputes.
**Qualifications & Experience: Experience**
Engineering Planning: 5+ Years
**Education Background**
Degree or Honours (12+3 or equivalent):
A level education (12 yrs schooling) may be considered with additional years of relevant experience
Industry experience in Supply Chain is preferable (Warehouse and Logistics, Repair Management, Material Planning / Support & Inventory Control, Technical Purchasing), ideally within the aviation industry.
Aircraft maintenance spares purchasing experience is preferable.
Airlines or MRO (Maintenance Repair Organization) work experience will also be considered
At least 3 years demonstrated experience in a leadership/supervisory role.
**Knowledge / Skills**
Thorough knowledge of inventory systems, models and principles of forecasting, materials management and purchasing.
Familiar with all corresponding repair, warranty, stores, inventory, technical production and quality interfaces.
Familiar with aircraft systems including maintenance philosophies, practices, policies and procedures.
Knowledge of Boeing Product Support and Assurance Agreements (PSAA) and Airbus Supplier Support Conditions (SSC) contractual terms is preferable.
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