Administration Officer
1 week ago
**Administrative Support for ATM Department**
- Ensure excellent communication levels with manufacturers and suppliers
- Updating of leave planners of all ATM staff and the duty shift roster
- Provide all the administrative support to the section heads/managers such as; budget monitoring, leasing with other BU, managing contacts database, managing internal KPIs, and preparing reports accordingly.
- Support the audit process and related documentation
- Ensure all interdepartmental documentation is managed properly
- Oversee the requisitions of office equipment and stationery for the ATM department
- Implement a document retention policy for legal compliance and organization
**Communication**
- Effectively communicate with internal and external parties by preparing memos, letters, faxes, etc. as advised by the management team of the ATM Department.
**Record keeping and Archiving**
- Record keeping of technical manuals for the ATM department
- Maintaining accurate records of all documents (reports, memos, etc.).
**Monthly Reports / Minutes of Meetings**
- Ensure timely and accurate preparation of monthly reports in line with the requirements of ATM function.
- Compile all minutes of meetings, and monthly and annual summary reports for the ATM department
**Coordination**
- Liaise with internal managers and team members to finalize ATM projects
**Visits and Familiarisation Travel**
- Organise visits and meeting rooms within the SZC facility
- Organise and coordinate SZC staff visits to other similar facilities
- Assist and coordinate the familiarization trips SZC CNS team.
**Reporting**
- Ensure that all functional reports are prepared timely and accurately and meet GCAA requirements and quality standards.
**Health, Safety and Environment within GCAA**
- Ensure compliance with all relevant health, safety, quality, and environmental management procedures and controls to guarantee employee safety, legislative compliance, delivery of high-quality products/services, and a responsible environmental attitude as per IMS available standards
**Other Tasks/ Accountability**
- Perform additional tasks relevant to the role/area of expertise as requested by the management to be able to achieve the objectives/commitments.
**KNOWLEDGE AND EXPERIENCE**:
**Diploma or equivalent, from a recognized institution with 2 - 3 years experience in administration, preferably in the aviation field.
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