Buying Admin Assistant

4 months ago


Dubai, United Arab Emirates مجموعة الطاير Full time

**About Us**
As a leader in luxury retail in the Middle East, Al Tayer Group's retail division, Al Tayer Insignia, hosts a portfolio of some of the world’s best luxury brands in the fashion, jewellery, home and department store categories. Complementing its position in luxury retail, Al Tayer Insignia has also built new frontiers in lifestyle retail, representing leading brands in the Beauty, Home, Fashion and Hospitality sectors. Our brands include Bloomingdales, Harvey Nichols and Armani to name just a few

**About The Role**

The Buying Administration Assistant will support the team by providing administrative support and contributing to the Buying process. This will be a key role to support the Buying team drive the performance against sales and margin targets, maximizing in-season opportunities and affecting future inventory.

**What You’ll Be Doing**
- Generally, support the buying department team in their daily and weekly tasks
- Run periodic reports to share with Stores/Buyers
- Support with the creation of product look books and seasonal trend presentation
- Run competitor price analysis, shopping reports/benchmarking
- Support in validating buy data for marketing team
- Support buyers completing sizing during Market
- Review Sales and propose replenishment re-orders for License Products
- Ensure products are being uploaded by digital channels upon delivery, monitoring the accuracy of copy, product descriptions etc..
- Support in organizing seasonal product training for stores, ensuring stock fulfilment
- Ensure all necessary records, master files and databases are maintained accurately and updated in a timely manner
- Support with the creation of enrichment files for PO Raising (including UDAs, HS codes, COO, etc..)
- Maintain the product hierarchy; ensuring product data is accurate and consistent
- Monitor the product flow for digital channels, solving digital rejections for missing information
- Check supplier order confirmation details received are correct, support the Buyers to resolve any queries with the supplier and buying in a timely fashion
- Communicate with brands for ready stock and pick up / delivery acceptance
- Supporting delivery process through coordination between buyers and planning
- Support Buyers to manage end of delivery window strategy (delay discount, request for cancellation )
- Manage return to vendor requests (RTV's), ensuring effective communication to suppliers.
- Customer Complaints & Damage Products Handling (B&M, Digital Channel and Warehouse)
- Store Related Inquiries & Technical Advice on Product Damages

**Department Specific**
- Vendor Damages (mostly furniture) by container by brand. Requesting credit notes or insurance claims and negotiating with suppliers to agree a % discount and keeping the store informed of the % discount customers can be offered.
- Maintaining and updating UDA’s in the system for product colors and collections for Ecom/Retail
- Updating Ecom team on seasonal specific launches and requesting imagery or studio slots where required
- Requesting Images from the brands and maintaining the PET files for the purpose of Ecom
- Maintaining in the stores/design office the updated fabric swatches and catalogues from the Furniture brands
- Placing customer orders and following up with the store/brand for deliveries. This includes PO creation.
- Request credit notes for brand incentives

**About You**
- Bachelor’s degree in any field.
- Minimum 2 years of buying merchandise / planning experience in fashion/luxury retail.
- Strong understanding of Merchandising financials.
- Advanced computer skills in Excel and MS Office.
- Numerate with strong analytical skills and financial acumen
- Excellent communication, organizational and problem-solving skills.
- Aptitude to function within deadlines, while working both independently and as part of a team.
- Ability to recognize, analyze and quantify market trends.
- Ability to work independently and proactively, with excellent attention to detail
- Able to successfully manage and execute priorities in a timely manner within a fast-paced, high-growth environment.
- Demonstrate ability to build and foster productive working relationships with cross-functional teams and vendors.
- Proficient in the English language

Additional Requirements:

- Product / brand orientation with good knowledge of fashion industry and benchmarks.
- Stakeholder management skills to build and maintain collaborative relationships with internal and external stakeholders and counterparts.
- Commercial skills with the ability to identify opportunities and potential business risks.


  • Buying Admin Assistant

    8 months ago


    Dubai, United Arab Emirates Al Tayer Group Full time

    **Al Tayer Insignia | Buying Admin Assistant - Beauty** **About Us** As a leader in luxury retail in the Middle East, Al Tayer Group's retail division, Al Tayer Insignia, hosts a portfolio of some of the world’s best luxury brands in the fashion, jewellery, home and department store categories. Complementing its position in luxury retail, Al Tayer...

  • Buying Admin

    4 months ago


    Dubai, United Arab Emirates Max Concept Full time

    Buying Admin **Qualifications**: Buying Admin **Primary Location**: AE-AE-Dubai Emirates **Work location/ موقع العمل**: Max Marina Tower - UAE 16th Floor, Landmark Tower, Dubai Marina113630 Dubai **Job**: Buying **Organization**: Max Concept **Schedule label /الجدول الزمني**: Regular **Shift**: Standard **Job Type**: Full-time Day...


  • Dubai, United Arab Emirates Al Tayer Group Full time

    **About Us** As a leader in luxury retail in the Middle East, Al Tayer Group's retail division, Al Tayer Insignia, hosts a portfolio of some of the world’s best luxury brands in the fashion, jewellery, home and department store categories. Complementing its position in luxury retail, Al Tayer Insignia has also built new frontiers in lifestyle retail,...

  • Buying Assistant

    6 months ago


    Dubai, United Arab Emirates Al-Futtaim Full time

    Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more...

  • Assistant Manager

    7 months ago


    Dubai, United Arab Emirates SHR Lifestyles Pvt. Ltd Full time

    *Job Description:* *Responsibilities:* - Assist the Buying Manager in developing and implementing buying strategies to meet company objectives. - Conduct market research to identify new suppliers, products, and trends. - Negotiate pricing, terms, and contracts with suppliers to ensure the best value for the company. - Monitor inventory levels and...

  • Buying Assistant

    2 months ago


    Dubai, United Arab Emirates Home Box Concept Full time

    Excellent Analytical skills Well versed with Advanced Excel Liase with the Supplier for PI of the confirmed order. Process the same with relevant documentation and approvals Coordinate with the Buying / Imports / Data Entry and Planning team to process order through system Liase with the Ecommerce team for product information details to be uploaded on...

  • Admin Assistant

    1 month ago


    Dubai, United Arab Emirates Dur Alnajaf Real Estate Broker Full time

    **Job Title**:Admin Assistant** **Company**:Dur Alnajaf Real Estate Broker** **Location**: Dubai **About Us**: Dur Alnajaf Real Estate Broker is a leading real estate agency specializing in buying, selling, and renting residential and commercial properties in Dubai. We aim to provide exceptional service to our clients, ensuring a seamless and professional...

  • Uaen Buying Assistant

    3 months ago


    Dubai, United Arab Emirates Al-Futtaim Full time

    Job Requisition ID: 164308 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than...

  • Admin Assistant

    7 months ago


    Dubai, United Arab Emirates UVC Technical Services Full time

    **Administrative Assistant Responsibilities**: - Assisting the PRO with all office work / government system work. - Assisting in HR and Admin work. - HR-Admin-PRO work. **Administrative Assistant Requirements**: - Degree in a related field. - Prior HR and Admin experience. - PRO experience preferred. - Excellent computer skills, especially typing. -...

  • Buying Associate

    1 week ago


    Dubai, United Arab Emirates Alt Switch Marketing Management LLC Full time

    **Job Title**: Buying Associate **Company**: ALT SWITCH MARKETING MANAGEMENT LLC **Location**: Dubai **Reports to**: Buying Manager **Job Summary**: We are seeking a detail-oriented and highly organized Buying Associate to support the buying team in managing inventory, tracking trends, and ensuring timely product procurement. The Buying Associate will...

  • Admin Assistant

    6 months ago


    Dubai, United Arab Emirates AWS DISTRIBUTION Full time

    WALK IN INTERVIEW - **Admin Assistant** We are looking for a responsible Admin Assistant to perform a variety of administrative and clerical tasks. Duties of the Admin Assistant providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Date & Time of Interview: 05TH -...

  • Admin Assistant

    4 months ago


    Dubai, United Arab Emirates novanos Full time

    looking for Admin with experience in uae have uae driving license minimum experience 2 years in Dubai as admin and HR asstant Pay: AED3,000.00 - AED3,500.00 per month **Experience**: - administrative assistant: 2 years (required) - admin and HR, pro: 1 year (required) **Language**: - English (required) License/Certification: - uae driving licensee...

  • Admin Assistant

    3 months ago


    Dubai, United Arab Emirates Petra Cosmetics Full time

    The Admin Assistant will play an important role in **organizing, managing, and keeping an office running**. Most administrative assistants are responsible for clerical and organizational tasks like file organizing, scheduling appointments, assisting other staff members, and drafting correspondences or messages. Our fast-growing business is interested in...

  • Admin Assistant

    7 months ago


    Dubai, United Arab Emirates Transport Systems LLC Full time

    A leading multinational logistics and transportation company is actively looking for a versatile and responsible Administrative Assistant to be based in Ajman, UAE. The main responsibilities will include: - Operational support to Operation & Safety Department - Overall coordination with the logistic team and drivers - Document controlling for operations...

  • Admin Assistant

    8 months ago


    Dubai, United Arab Emirates home estate broker Full time

    Looking for Female Admin assistant, With Past Real Estate Experience. Plan, coordinate, and control the day-to-day admin activities. Must be well versed with Microsoft office. Must be in well versed with Excel formulas. Generate Reports on a daily, weekly, and monthly basis. Quick learner نوع الوظيفة: دوام كامل


  • Dubai, United Arab Emirates Dozin Real Estate Full time

    Dozin Real Estate is Hiring Admin and Personal Assistant! **Job Description**: - Admin work. - Listing for properties on dubbizle, bayut and property finder. - Assistant to CEO Qualifications: - Personal assistant/admin experience is a must. - Real Estate industry experience is a plus. - Must be fluent in English. - Arabic speaker is a plus. - Driving...

  • Admin Assistant

    6 months ago


    Dubai, United Arab Emirates Binsuloom General Enterprises Full time

    Admin Assistant - Immediate Joiner Looking for an Admin Assistant to Administration Manager - Answer and direct phone calls - Organize and schedule appointments - Calender Management - Plan meetings and take detailed minutes - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Update and maintain the required...

  • Admin Assistant

    7 months ago


    Dubai, United Arab Emirates Aesthetic Clinic Dubai UAE Full time

    We have an urgent need for an **Administrative assistant** to join our clinical group. - 2 -3 Years of experience in any HR Admin domain - Experience in health care background will be an advantage - Any Bachelor's degree preferred - Excellent written and verbal communication skills Preferred nationality : Philippine **Experience**: - UAE HR/Admin: 2 years...

  • Admin Assistant

    7 months ago


    Dubai, United Arab Emirates One Wave Realestate Full time

    We are looking for a female employee to work in the position of admin who speaks English and has at least one year of experience in the field of real estate as an admin. **Salary**: AED3,000.00 - AED4,000.00 per month **Experience**: - administrative assistant: 1 year (preferred) **Language**: - English (preferred) Ability to Commute: - Dubai...

  • Admin Assistant

    7 months ago


    Dubai, United Arab Emirates Agile Consultants Full time

    Services**Admin Assistant**: **Location**:Dubai - **Salary**:Based on experience*** **Job Code**: 088/002/193 - **Industry**: Manufacturing - **Job Summary**: The Admin Assistant will play a crucial role in providing administrative support in a remote work setting, requiring periodic visits to the office in Dubai based on work...