Buying Admin Assistant Lifestyle Fashion

4 weeks ago

Dubai, United Arab Emirates Al Tayer Group Full time

**About Us**
As a leader in luxury retail in the Middle East, Al Tayer Group's retail division, Al Tayer Insignia, hosts a portfolio of some of the world’s best luxury brands in the fashion, jewellery, home and department store categories. Complementing its position in luxury retail, Al Tayer Insignia has also built new frontiers in lifestyle retail, representing leading brands in the Beauty, Home, Fashion and Hospitality sectors. Our brands include Bloomingdales, Harvey Nichols and Armani to name just a few

**About the role**

We are looking for a Buying Assistant Admin to support the fashion and sports team by providing administrative support and contributing to the Buying process. This will be a key role to support the Buying team drive the performance against sales and margin targets, maximizing in-season opportunities and affecting future inventory.

What You'll Be Doing

Role Overview:

- Generally, support the buying department team in their daily and weekly tasks.
- Run periodic reports to share with Stores/Buyers.
- Support with the creation of product look books and seasonal trend presentation.
- Run competitor price analysis, shopping reports/benchmarking.
- Support in validating buy data for marketing team.
- Support buyers completing sizing during Market.
- Review Sales and propose replenishment re-orders for License Products.
- Ensure products are being uploaded by digital channels upon delivery, monitoring the accuracy of copy, product descriptions etc.
- Support in organizing seasonal product training for stores, ensuring stock fulfilment.
- Ensure all necessary records, master files and databases are maintained accurately and updated in a timely manner.
- Support with the creation of enrichment files for PO Raising (including UDAs, HS codes, COO, etc..).
- Maintain the product hierarchy; ensuring product data is accurate and consistent.
- Monitor the product flow for digital channels, solving digital rejections for missing information.
- Check supplier order confirmation details received are correct, support the Buyers to resolve any queries with the supplier and buying in a timely fashion.
- Communicate with brands for ready stock and pick up / delivery acceptance.
- Supporting delivery process through coordination between buyers and planning.
- Support Buyers to manage end of delivery window strategy (delay discount, request for cancellation)
- Manage return to vendor requests (RTV's), ensuring effective communication to suppliers.
- Customer Complaints & Damage Products Handling (B&M, Digital Channel and Warehouse)
- Store Related Inquiries & Technical Advice on Product Damages.

Department Specific:

- Build Brand Hindsight deck for departmental Buyers to review historical seasonal performance prior to new season buys.
- Set up Promotional Activity Masterfile prior to the launch of each new season for Buyers to complete in Season Promotional Activity.
- Set up Brand Pricing Files to enable each departmental Buyer to complete new range pricing.
- Set up new Season Download deck to provide insight of new season launches to cross functional departments.
- Have a strong working knowledge of Business KPI’s to act as Buying representative for Trade Meetings during buying periods.
- Update each Season/Department Range plan, on a weekly basis, feeding back changes in styles bought and brand cancellations.
- Complete previous season size analysis by Department, UDA, Region, and Store, driving out proposed new season size ratios for each Department to size out the new seasons buy.
- Create new season critical path to share with relevant business stakeholders.
- Complete all pre-market preparation files prior to each buy, for each department of the brand.
- Complete all post-market files once each buy has been placed to roll out to business cross functions.

**About You**
- Bachelor’s degree in any field.
- Minimum 2 years of buying merchandise / planning experience in fashion/luxury retail.
- Strong understanding of Merchandising financials.
- Advanced computer skills in Excel and MS Office. RMS experience.
- Numerate with strong analytical skills and financial acumen
- Excellent communication, organizational and problem-solving skills.
- Aptitude to function within deadlines, while working both independently and as part of a team.
- Ability to recognize, analyse and quantify market trends.
- Ability to work independently and proactively, highly organised and efficient with strong attention to detail and accuracy.
- Strong numerical ability and database experience.
- Able to successfully manage and execute priorities in a timely manner within a fast-paced, high-growth environment.
- Demonstrate ability to build and foster productive working relationships with cross-functional teams and vendors.
- Proficient in the English language both verbal and written
- Product / brand orientation with good knowledge of fashion industry and benchmarks.
- Stakeholder management skills to build and maint

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